Freight Rail Utility Coordinator

Responsibilities

• Assist with the identification, communication, and resolution of utility conflicts on Transportation/Roadway projects.
• Assist with the management and coordination of Subsurface Utility Engineering (SUE) investigations, schedule, and submittals.
• Perform utility records research, obtaining project utility company contacts, existing maps and plans, preparing contact ledgers and assist in utility conflict tracking reports.
• Work independently, and with project team, coordinating with utility companies and roadway engineers to meet client's needs and objectives.
• Assist with and prepare client deliverables, utility exhibits, project guides, project reviews, project invoices, expense reports and project monitoring/field verification, as needed.
• Apply company/client quality assurance guidelines and procedures for project documents, time and budget management.
• Assist in the review and perform QA/QC of utility company agreements, plans, specifications, cost estimates and invoices submitted by utility companies to assure compliance with applicable rules, regulations, and requirements of the client.
• Frequent communication, both verbal and written, between project managers, clients, and utility owners to ensure project schedules are met and are compliant with federal, state and local laws, in addition to any other regulations required by the client.
• Assist with and conduct meetings, presentations, and minutes for both in person and virtual meetings.
• Support Project Managers in the development of proposal elements, project scope elements, budget elements, and schedule elements.
• Type, format and organize project documents, reports, specifications, and correspondence.
• Create and maintain paper and electronic files.
• Travel requirements are typically 10%.
• Perform other duties, as assigned.

• Bachelor's degree
• Ability to read and understand contractual documents, including but not limited to; deeds, engineering plans, sub-contractor proposals, reimbursement agreements, occupancy and use agreements, etc.
• Basic understanding of real estate principles and the ability to read and understand easements, deeds, legal descriptions and general documents associated with property rights
• Proficiency in Bluebeam Revu, ArcGIS, KMZs, AutoCAD, or Micro Station
• Familiarity of Transportation/Roadway/Utility industry

• Technical degree or a combination of education and relevant experience
• A minimum of 3 years of related experience
• Proficiency in Microsoft Office, specifically Word, Excel and Outlook
• Ability to read and understand civil transportation engineering design plans
• Ability to read and understand utility installation and adjustment plans
• Position requires strong communication, both verbal and written, organization skills, attention to detail, scheduling and problem-solving skills
• An attitude and commitment to being an active participant of our employee‑owned culture is a must

Primary

Location:

United States-Tennessee-Memphis
Other Locations:
United States-Kentucky-Louisville, United States-Kentucky-Paducah, United States-Tennessee-Chattanooga, United States-Kentucky-Lexington, United States-Tennessee-Nashville, United States-Kentucky-Elizabethtown
Industry: Freight Rail

Schedule:

Full-time
Employee Status:
Regular
Business Class:
Railway Design
Job Posting:
Aug 12, 2025

At HDR, we are committed to the principles of employment equity. We are an affirmative action and equal opportunity employer (). We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.