Clerk of Courts Accounting Clerk - Legal Division

Position Overview

Under general supervision, performs standard accounting clerical functions to maintain accurate and complete records for all financial transactions of the Legal Division. Responds to inquiries from customers regarding accounting transactions. This position reports to the Assistant Chief Deputy - Finance of the Legal Division.

Specific work will vary based on the assignment but will include the following types of work:

• Process daily financial transactions including posting information, applying payments in the correct amounts, preparing appropriate paperwork, and initiating disbursement checks.
• Process daily financial transactions; prepare daily bank deposits for assigned department; process payments received through the mail; complete reconciliations of assigned bank accounts; balance cash drawer; run adding machine tapes or print standard reports that show deposit detail; verify cash and check deposits; elevate anomalies or out-of-balance conditions to the Team Leader or the Assistant Chief Deputy - Finance.
• Prepare bills for court costs including reviewing daily pleadings for billing requirements, calculating the court costs, and generating bills; set up payment plans, when necessary and maintain records on past-due accounts for collection; monitor accounts receivable for year-end closing.
• Respond to inquiries from customers, colleagues, and other constituents regarding accounting transactions for assigned department; clearly define the question with the customer; provide an immediate answer when possible or research the answer and contact the customer with the response in a timely manner; refer unusual or sensitive questions to the Accounting Clerk II, Team Leader, or the Assistant Chief Deputy-Finance.
• Maintain accurate and complete records based on standards and procedures established by the Clerk of Courts and/or the Montgomery County Auditor; ensure that all information is included in the appropriate files; add new information and/or documents as required.
• Provide assistance to colleagues in the department when necessary due to scheduling, volume, or staffing requirements.
• Other duties as assigned.

High school diploma or equivalent

- AND -

Minimum of one (1) year of office, clerical or accounting experience

- AND -

Pass an Ohio BCI background Check

* This is a bargaining (union) position. The salary is based upon the current union contract.

Knowledge, Skill and Abilities:

• Sufficient keyboarding skills to quickly and accurately enter, access, update, and manipulate data
• Ability to use basic mathematics, record money transactions, and use the number keypad to accurately and quickly enter numerical data
• Ability to learn job tasks through on-the-job training within a six (6)-month period