Facility Coordinator

Development Facilities Coordinator

We are seeking a Development Facilities Coordinator to provide administrative and operational support across our locations, including Sun Tan City, Wellness City, Planet Fitness, Buff City Soap, and 7 Brew. In this role, you will facilitate service calls, manage preventive maintenance programs, track mechanical assets, and utilize hands-on mechanical expertise to troubleshoot facilities issues.

• Health Insurance options (Medical, Dental, Vision)
• Life Insurance & Disability Coverage options
• Paid Time Off (PTO)
• 401(k) with Company Match
• Daily Pay Options
• Employee Discounts on Products and Services
• Professional Development & Training
• Casual Dress Code & Free Company Apparel
• Free Tanning
• Free Spray Tanning
• Free Wellness Spa Services
• Employee Wellness Programs w/yearly $125 reimbursement option
• Exclusive Discounts at Outside Retailers
• Free Gym Membership (Planet Fitness Black Card)
  * qualified areas only

• Service Request & Technical Troubleshooting:
  Receive and prioritize service requests via phone and email; leverage a strong mechanical background to troubleshoot minor HVAC, plumbing, electrical, and general handyman issues with store locations prior to placing vendor service calls.
• Plan & Blueprint Review:
  Read and interpret facility plans and blueprints to assist with location layouts, maintenance, and capital projects.
• Vendor & Landlord Relations:
  Communicate directly with vendors, property managers, operations teams, and internal maintenance crews to schedule and resolve service calls.
• Asset & Maintenance Tracking:
  Maintain master files, service databases, and mechanical asset tracking across all brand locations via Woven.
• Preventive Maintenance:
  Coordinate, track, and report on all scheduled preventive maintenance programs.
• Financial & Administrative Support:
  Update service ticket costs, code and approve vendor invoices via Docuware, manage procurement, and maintain business licenses.
• Project & Warehouse Support:
  Assist the Director of Facilities with ongoing capital projects, new store sets, remodels, upgrades, and monthly warehouse inventory counts.

• Experience & Background: 5+ years of administrative support experience, paired with a solid mechanical/handyman background.
• Technical & Mechanical
  
  Skills:
• Ability to read and interpret facility plans and blueprint (Procure)
• Hands-on mechanical background with the ability to troubleshoot minor HVAC, plumbing, electrical, and general handyman issues.
• Proficiency in Microsoft Office (Excel, Word, Outlook, Teams), facility software (Woven), document management, procurement, and invoice systems (Docuware).
• Industry Knowledge:
  Basic knowledge of facilities maintenance management and Glow Brands businesses preferred.
• Key Attributes:
  Strong written and verbal communication, tenacity/results orientation, excellent organizational skills, customer-service mindset, and the ability to self-manage tasks based on priority.

• Rotating on-call availability for urgent facility issues during evenings and weekends.
• Ability to sit for extended periods and operate standard office/computer equipment.
• Ability to work occasionally in compact server/utility spaces with elevated noise levels and temperatures.
• Physical ability to lift or move up to 50 pounds, operate a pallet jack, and maneuver loaded skids.
• Occasional standing, walking, reaching, climbing, balancing, stooping, kneeling, or crouching.

I certify that my answers to all questions are true and correct without any consequential omissions of any kind whatsoever. I further understand that any material omissions, false, misleading or otherwise incorrect statements made on this application or during the pre-employment process may be grounds for cancellation of this application or, if I am employed at the time it is discovered, my immediate termination.

I give the employer the right to contact and obtain information from all references, employers, educational institutions and to otherwise verify the accuracy of the information contained in this application. I hereby release from liability the employer and its representatives for seeking, gathering and using such information and all other persons, corporations, or organizations for furnishing such information. I understand that the employer is an equal opportunity employer and as such does not unlawfully discriminate in employment and no question on this application is used for the purpose of…