Office Assistant​/AP & AR Specialist

This position will support our accounting team with a focus on both Accounts Payable and Accounts Receivable, ensuring vendors are paid correctly and customer accounts are maintained accurately and on time. We are looking for someone who can help us stay organized, accountable, and on top of our cash flow as we continue to grow.

• Strong working knowledge of Quick Books (REQUIRED)
• Experience in Accounts Payable AND Accounts Receivable
• Proficient in Microsoft Office 365, especially Excel
• Strong attention to detail and organization skills
• Ability to manage multiple tasks and meet deadlines

• Process and manage vendor invoices and payments
• Verify invoices for accuracy and proper coding
• Reconcile vendor statements and resolve discrepancies
• Ensure all payments are completed on time

• Track and manage customer accounts and outstanding balances
• Apply payments and maintain accurate customer records
• Follow up on past due accounts
• Work with customers on billing questions or discrepancies
• Assist in keeping AR aging current and clean
• Maintain organized records and documentation
• Assist with bookkeeping and reporting tasks