Program Secretary- Behavioral Health Job Elk City area,Oklahoma USA,Administrative/Clerical

Program Secretary/Unit Clerk (Full-time) Behavioral Health – Elk City, OK.

Organization: Horizon Health Corporation seeks a Program Secretary/Unit Clerk to support the Behavioral Health Program. The role provides daily administrative support and HR related duties such as applicant tracking and onboarding.

Responsibilities

Answers phone and responds to information requests.
Schedules unit assessments, meetings, and appointments.
Greets visitors, patients, and families at the unit.
Manages all CQI+ paperwork, submission, data entry, communication, and audits.
Creates new hire/rehire personnel files, files employee documents, and ensures NSC HR has copies for corporate personnel files.
Maintains and distributes new hire packet documents.
Records intake calls and reports information to the Clinical Access Coordinator.
Keeps current license information on file for licensed employees.
Inputs daily census into Horizon Plus, enters required data, generates monthly reports, tracks referral, admission and discharge data, and supports program key statistical reports as requested.
Initiates pre-certification calls for private insurance and managed Medicare/Medicaid plans; provides concurrent reviews, tracks utilization review outcomes, manages insurance appeal process, and works with the Denial Management Coordinator.
Reviews new patient accounts for eligibility and authorization daily and corrects issues.
Assists in submitting reports and documents to regulatory agencies (PA Dept. of Health, CAP, Joint Commission).
Maintains schedule for filing court paperwork and hearings and coordinates with court personnel.
Verifies accuracy of invoices and expense reports before forwarding.
Classifies, sorts, and files correspondence, records, and documents.
Orders office supplies.
Performs other duties as assigned.

Benefit Highlights for Full‑time Positions

Competitive compensation.
Excellent Medical, Dental, Vision, and Prescription Drug Plan.
401(K) with company match and discounted stock plan.
Long‑term and Short‑term Disability.
Flexible Spending Accounts and Healthcare Savings Account.
Life Insurance.
Career development opportunities within the company.
Tuition Assistance.
Rewarding work environment.

For more information on this position, email Courtney Eble, Horizon Health Corporation, Recruiter at co

Qualifications

Education, Certification/Licensure, and/or Experience

High school or GED.

One to five years of experience in a similar role or industry.

Willing and capable of assisting with CNA duties on the unit when needed.

Good organizational skills and experience in secretarial/administrative duties.

Knowledge, Skills, and Abilities Required

Proficiency in software applications.

Effective presentation skills.

Valid driver’s license and automobile use required.

Language Skills

Excellent written and verbal communication and presentation skills.

Ability to read and comprehend moderate to complex instructions and correspondence.

Ability to write detailed correspondence.

Ability to present information effectively in one‑on‑one and small group situations to program leadership, employees, clients, providers, and vendors.

Work Environment

This role operates in a professional office and/or clinical environment, using standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

The position may involve contact with patients who have moderate to severe psychiatric concerns and/or behavioral issues and may be exposed to violent behavior.

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and fully support recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.

Diversity and inclusion are critical to our success.

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