Masking Administrative Assistant

Description

At MIL, we make the complex simple; we bring together the brightest minds and subject matter experts to process precision parts that become components on space, aircraft, and defense systems. The reliability of what we do and how we do it, makes the difference in the lives of those who use these systems. What sets us apart? Our people and our relentless dedication to helping our customers.

We are the special processor of choice for missions to the skies, Mars, and beyond.

• Passionate - We believe in what we are doing and the difference we make;
  Our quality is our passion.
• Collaborative - Treat each other with respect as professionals;
  We win or lose as a team;
  Collaboration multiplies our contributions.
• Can-Do - Great isn't good enough;
  No excuses given or taken;
  Eagerly willing to accept and meet challenges.
• Own Results - Overcome obstacles, find solutions, and deliver exceptional results;
  Honor our commitments.
• Quality Driven - Do the right thing;
  We are honest, transparent, and committed to doing what's best for our customers.

The Masking Administrative Assistant will help facilitate MIL’s high standards of quality, turnaround, and continuous improvement by performing a wide range of administrative tasks. This position will primarily assist in the completion of Coatings contract review while scheduling orders and assisting with inventory management.

• Provide administrative support to the department, including general and project-based tasks.
• Utilize a detailed level of contract review and customer flow down requirements to verify the accuracy of information needed for work order processing.
• Identify, input, and sequence processes and customer specific requirements in the creation of work orders and techniques to be used in the coating application process.
• Qualify order lead-time, due dates, and efficiency against quoted and historical information, MIL standards, and customer requirements.
• Communicate proactively with Customer Service and Account Managers regarding order status.
• Ensure adequate inventory is available by utilizing and managing the inventory control system and spreadsheet.
• Collaborate with various departments to troubleshoot and obtain clarification on open orders as needed.
• Maintaining and tracking of key performance indicators.
• Perform and maintain departmental training.
• Provide cross-functional support to various personnel as needed.
• Support the department through various projects and initiatives such as capacity improvements, implementations, trend analysis, masking, etc.
• Participate in applicable ongoing training sessions, continuous process improvement initiatives, periodic testing, and performance evaluations.

• A detail-oriented, organized, self-starting individual with excellent communication and interpersonal skills.
• Develop proficiency with MIL’s archiving and internal production software.
• Prioritize and efficiently complete tasks with consistency and accuracy, often under pressure and/or short deadlines.
• Develop and maintain a technically proficient and thorough understanding of MIL’s processing capabilities, quality system, general procedures, and applicable industry standard specifications.

• Experience with document control, data entry, contract review, and administrative support functions preferred.
• PC literate with a comprehensive understanding of Microsoft Office applications, especially Excel.
• High school diploma or equivalent required; college degree or some coursework preferred.
• Bilingual in Spanish a plus.

The Masking Administrative Assistant reports to the Coatings Masking Supervisor

• Annual performance and compensation review, with eligibility for an annual bonus.
• MIL Inc. 401(k) plan with employer matching and profit sharing
• Premium health insurance as well as supplemental vision and dental insurance plans
• Company paid and supplemental life insurance and AD&D
• Company paid holidays and personal paid time-off accrual and enrollment package

Please do not hesitate to ask for additional details on any of our benefits & policies.