Quality Administrative Assistant

Position Overview

The Quality Administrative Assistant has the primary responsibility to perform various administrative functions within MIL’s Quality Department.

• Assist in the control, distribution and maintenance of quality databases and documentation including non-conformances/corrective action reports, test matrices and test methods.
• Complete and archive client surveys and scorecards, tracking client ratings for data analysis/comparison.
• Maintain MIL’s physical and electronic specification and approval databases, interfacing with customers and Web Content Manager as necessary.
• Provide Aerospace Prime and Customer audit support by preparing, assisting, and following up on affiliated requirements.
• Administrate MIL’s access rights and the utilization of Prime Customer Databases and Portals.
• Generate reports and consolidate data for various Company KPI’s, ultimately establishing deliverables for management review with a focus on department trend analysis.
• Perform contract review of customer flow-down and processing requirements for final verification of compliance.
• Review MIL general procedures, techniques, test methods, test matrices and customer specific requirements for accuracy prior to scanning for document retention.
• Review, upload and control the integrity of technical information within MIL’s ERP system.
• Provide support for Quality related issues and general inquiries as required.
• Review miscellaneous Quality documents for accuracy and storage.
• Provide cross functional support for other departments and various company initiatives.
• Take part in applicable on-going training sessions and continuous process improvement programs.

• Must be a Quality focused, detail-oriented, organized, self-starting individual with excellent communication and interpersonal skills.
• Ability to prioritize and efficiently complete tasks with consistency and accuracy, often under pressure and/or short deadlines.
• Must possess advanced computer skills with a comprehensive understanding of MIL’s archiving software (Docstar), Microsoft Office applications and MIL’s internal custom production software system.
• Develop and maintain a technically proficient and thorough understanding of MIL’s Quality System, general procedures and applicable industry standard specifications as related to document control.

Minimum

Job Requirements:

• Individual must have some level of experience in an administrative, document control, data entry, data analytics or contract review position, preferably in a manufacturing, or aerospace environment.
• Knowledge of GD&T/ blueprint reading is preferred.
• College degree required or relevant work history in one of the areas listed above.
• Individual must be authorized to work in the U.S.
• This position requires access to ITAR-controlled information and materials. The successful candidate must meet all ITAR eligibility requirements, including being a U.S. person as defined by ITAR.

The Quality Administrative Assistant will report to the Quality Director.

Standard hours for the Quality Administrative Assistant are 7 AM – 4 PM. Some overtime required.

• Annual performance and compensation review, with eligibility for annual bonuses.
• MIL Inc. 401(k) plan with employer matching and profit sharing.
• Premium health insurance as well as supplemental vision and dental insurance plans.
• Company paid and supplemental life insurance and AD&D.
• Company paid holidays and personal paid time-off accrual.

Please do not hesitate to ask for additional details on any of our benefits & policies.