Air Export

Air Export Coordinator

Employment Type:

Full-Time | Onsite Department:
International Freight Forwarding Industry: Logistics, Transportation and Supply Chain

We are seeking an experienced and detail-oriented Air Export Coordinator to manage international airfreight shipments from initial booking through final delivery. This position is responsible for coordinating shipments with customers, airlines, carriers, warehouses, customs brokers, overseas agents, and internal departments. The Air Export Coordinator will prepare export documentation, arrange cargo pickups, secure airline bookings, track shipments, communicate status updates, resolve delays, and ensure compliance with U.S. export regulations and destination-country requirements.

The ideal candidate has experience in international freight forwarding, air export operations, logistics, shipping documentation, airline coordination, or global transportation.

• Manage international air export shipments from booking through final delivery.
• Receive and review customer shipping instructions, purchase orders, commercial documents, and routing requirements.
• Confirm shipment details, including origin, destination, dimensions, weight, commodity, service level, and requested delivery date.
• Obtain airfreight rates and available routing options from airlines, consolidators, and transportation providers.
• Book cargo with airlines and select appropriate routing based on cost, transit time, capacity, and customer requirements.
• Coordinate cargo pickups with customers, truckers, warehouses, and other service providers.
• Arrange airport transfers, cargo recovery, storage, screening, and special handling when required.
• Confirm cargo acceptance deadlines, flight schedules, and documentation cutoff times.
• Monitor shipments from pickup through airport departure, international transit, customs clearance, and final delivery.
• Track flight departures, connections, arrivals, delays, cancellations, and schedule changes.
• Provide customers and overseas agents with timely shipment updates.
• Resolve problems involving missed flights, delayed cargo, incorrect documentation, capacity limitations, damaged freight, or shipment discrepancies.
• Maintain complete and accurate shipment files.

• Prepare and review air export documentation, including:
  Master Air Waybills House Air Waybills Commercial invoices Packing lists Shipper’s Letters of Instruction Certificates of Origin Cargo manifests Export declarations Delivery orders Dangerous-goods documentation Other destination-specific documents
• Verify shipper, consignee, commodity, value, weight, dimensions, routing, and billing information.
• Ensure documentation is accurate and completed before airline and customs deadlines.
• Submit Electronic Export Information through the Automated Export System when required.
• Verify Schedule B numbers, Export Control Classification Numbers, license requirements, and destination restrictions.
• Distribute pre-alerts and shipping documents to overseas offices, agents, customers, and consignees.
• Maintain documentation according to company, customer, carrier, and regulatory record-retention requirements.

• Ensure shipments comply with U.S. Customs and Border Protection, Transportation Security Administration, Department of Commerce, Census Bureau, airline, and international export requirements.
• Screen parties and shipments for denied-party, restricted-country, embargo, and export-control concerns.
• Verify whether export licenses, permits, certificates, or special approvals are required.
• Follow Known Shipper and cargo-security requirements.
• Confirm that regulated or restricted commodities are properly documented,…