Facilities Coordinator Job Elk Grove area,California USA,Administrative/Clerical

This is a hybrid role that requires regular travel to Welbe Health sites within your assigned region, typically 1-3 times per week, as well as travel to another region approximately once per month for a same-day visit.

Welbe Health is a value-based healthcare organization that is transforming the future of senior care by providing an all-inclusive care option to our most vulnerable senior population. We step in as the care provider and care planner that work to keep our participants within their communities, out of institutions, and cared for like family, all while receiving the healthcare and social services needed to thrive.

The Facilities Coordinator is the primary point of contact for all building shell and Mechanical, Electrical, and Plumbing (MEP) related items, and will also assist with setup and coordination of the Emergency Management Professional Program (EMPP) processes and procedures. Welbe Health’s market leaders and respective Facilities Coordinators work closely together for all maintenance tasks, requests, and logistics. The Facilities Coordinator is accountable for executing all required preventative maintenance programs, tracking, scheduling Fire, Life, and Safety (FLS) recurring inspections, and scheduling follow-up repairs as required.

The Facilities Coordinator maintains an annual budget per site, tracks both expected and unexpected expenses, and is the primary subject matter expert of their sites’ equipment.

This role is different because the Facilities Coordinator at Welbe Health:

Owns facilities operations across multiple PACE sites, providing hands-on oversight of building systems, maintenance, preventative maintenance, FLS requirements, vendors, and facility-related projects across an assigned market
Plays a direct role in keeping our PACE centers safe, operational, and ready to serve participants, balancing day-to-day facility needs with long-term planning, budgets, repairs, replacements, and small capital projects

We care about our team members. That’s why we offer:

Medical insurance coverage (Medical, Dental, Vision)
Work/life balance - We mean it! 17 days of personal time off (PTO), 12 holidays observed annually, and 6 sick days
401K savings + match
Comprehensive compensation package including base pay and bonus
And additional benefits!

On The Day-to-day, You Will

Assist the Facilities Manager with tactical planning for the department’s annual goals, objectives, and KPIs
Support critical requests or tasks from local market leadership
Provide administrative support for schedule management and budget trackers (e.g., Excel spreadsheets, Smartsheet, Procore, MS Project)
Ensure appropriate follow-up with end users, onsite leadership, and vendors
Provide direction to vendors, market staff, leadership, and service providers as required to ensure excellent work order resolution
Coordinate facility preparation including but not limited to supply orders, equipment training, clinic set up, kitchen set up, market-specific vendor identification, and orientation
Support small project management, budget, and proposal aggregation, presenting a case for the best option (