Accounts Receivable Coordinator Job Elk Grove area,California USA,Business

About Bell Bros At Bell Brothers Plumbing, Heating & Air, we are your gateway to a rewarding career in HVAC and plumbing services! We are proud to be a leading provider of heating, ventilation, air conditioning, windows, and plumbing solutions, and we believe that our success is rooted in the dedicated and passionate team members who make it all possible. We offer a culture of excellence, professional growth and development, cutting-edge technology and tools, a strong team environment, and competitive compensation and benefits.

The Role

The Accounts Receivable & Commissions Coordinator manages the accurate and timely processing of sales commissions, installer task pay, accounts receivable, payment reconciliation, and Service Titan administration. Working across Sales, Installation, Payroll, Accounting, and Operations, this role helps ensure employee compensation, customer payments, financing activity, and financial records are processed accurately and in accordance with company policies.

This role is well suited to a detail-oriented professional with strong analytical and organizational skills and experience in commissions, performance or task-based pay, financing, payment processing, accounts receivable, reconciliation, and payroll support. The Coordinator also supports reporting, administrative projects, system data integrity, and cross-department initiatives.

Key Responsibilities Sales Commissions

Maintain a thorough understanding of commission pay plans for HVAC, Window, Plumbing and Drain, and Electrical sales.
Accurately calculate commissions according to approved compensation plans.
Apply approved drops, discounts, dealer fees, and financing impacts correctly when calculating commissions.
Understand financing structures and ensure dealer fees are properly treated as allowable commission reductions when applicable.
Enter commission adjustments into Service Titan for Comfort Advisors and technicians.
Verify all customer payments have been received prior to releasing commissions.
Partner with Sales Management to investigate and resolve commission discrepancies, corrections, and missed items.
Maintain complete documentation supporting commission calculations, approvals, and adjustments.
Ensure all commissions are processed accurately and submitted on time for payroll.

Installer Task Pay

Maintain a full understanding of installer task pay structures across all installation departments.
Accurately calculate installer task pay based on completed work and approved task rates.
Enter and verify task pay in Service Titan for all installation departments.
Review task pay submissions for completeness and accuracy.
Work closely with Installation Management to identify and correct discrepancies, omissions, or errors in task pay.
Ensure task pay is submitted accurately and on time for payroll processing.

Terminated Employee Commissions & Performance Pay

Coordinate with HR, Management, and Payroll on any commissions or performance pay owed to terminated employees prior to their final checks.
Track outstanding commissions or performance pay for terminated employees until fully paid.

Accounts Receivable

Post and reconcile incoming payments in Service Titan and accounting systems.
Coordinate with Installation Coordination to monitor aging reports and follow up on past-due balances.
Identify and remove invalid financing payments as appropriate.
Pull the Daily Huddle report, process all financing customers, and update the accounts receivable tracker with payments and required follow-ups.
Send a list of missing cash and checks from the previous day’s installation closeouts.
Work with department managers and Sales on installation cash-flow issues or financing concerns.
Prepare a list of cash and checks outstanding in the field for next-day meetings.
Work with the Installation and Energuys teams to process rebate payments as they are received.
Coordinate with Comfort Advisors to ensure Go Green loans are funded in a timely manner.
Assist with checking the safe for cash and check payments and applying, tracking, and batching those payments.

Service Titan Administration

Maintain accurate Service Titan profiles for technicians and office staff.
Set up and manage field payroll profiles.
Ensure data integrity across job types, service locations, and customer records.
Support internal teams with system updates.
Implement new workflows or updates as directed by Management.

Cross-Department Coordination & Support

Assist the Internal Operations…