Temporary Accounting Administrator

Role Overview

The Accounting Specialist is responsible for supporting the company’s accounting operations through accurate data entry, financial record maintenance, and administrative assistance. This role ensures timely processing of invoices, payments, and transactions; organizes digital and physical financial documentation; and provides responsive customer service to vendors, customers, and internal teams. The Accounting Administrator / Data Entry Clerk plays an important role in maintaining data integrity, supporting compliance, and facilitating the company’s overall financial performance.

• Enter, review, and verify all financial data, including vendor invoices, expense reports, purchase orders, and receipts, ensuring accuracy and completeness.
• Assist with month-end and year-end closing activities, including preparing journal entries and supporting audits.
• Support compliance with company policies, procedures, and relevant financial regulations.
• Provide excellent customer service and respond to inquiries regarding account status and payment issues.
• Assist with accounts receivable functions, including recording payments, preparing deposits, and financial correspondence.
• Process accounts payable transactions, obtain required approvals, and maintain supporting documentation.
• Provide administrative support to the finance team as needed, including mail handling, copying, and document management.
• Assist with special projects and other accounting duties as assigned.
• Serve as backup receptionist and assist with administrative duties to support overall office operations when required.
• Perform other related duties as assigned.

• Invoice Processing Time
• Transactional Accuracy Rate

• High school diploma required. Associates or Bachelor’s degree in accounting, finance or related field or equivalent strongly preferred.
• 1-3 years of experience in accounts payable, accounts receivable, or general accounting role.
• Strong proficiency in Microsoft Software (Outlook, Word, Excel) and Adobe.
• Knowledge working with Syspro or similar ERP software strongly preferred.
• Strong attention to detail, organizational, and analytical skills.
• Excellent verbal and written communication abilities.
• Ability to work both independently and collaboratively in a fast-paced environment.
• Strong problem-solving skills and ability to manage multiple tasks with precision.
• Commitment to integrity, confidentiality, and ethical financial practices.

• Primarily office based work.
• Must be able to frequently use hands and talk or hear.
• Must be able to occasionally stand, walk and reach with hands and arms.
• The noise level in the work environment is moderate.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.