Office Assistant
Listed on 2026-07-01
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Accounting
Office Administrator/ Coordinator, Accounting Assistant, Bookkeeper/ Accounting Clerk, Accounts Receivable/ Collections
Accounts Payable Clerk
This position will require a variety of responsibilities in that it not only encompasses full Accounts Payable functions and general office and support staff duties.
- Matching vendor invoices with receiving reports for accuracy in quantity and price
- Posting vendor invoices on the computer
- Posting misc. invoices for payment each week
- Working with salesmen regarding any non-stock or special jobs with vendors
- Maintaining Accounts Payable ageing for accuracy
- Printing checks on appointed days (Monday's, 10th, 15th and 25th)
- Ensuring all month end postings and processes are complete before month end is run
- Submitting data to buyers group according to their standards
- Making online payments as required (UPS, FEDEX)
- Run all billing for AI Mfg as well as ESCO billing as required via A/P
- Stamping and sorting mail
- Answering phones and servicing customers or directing the call appropriately
- Responding to customer service emails and initiating appropriate response
- Learn and backup Accounts Receivable/Purchasing/General Office
- Backup Accounts Receivable functions…IE:
Order Entry, Billing (to include all branches), quotes for salesmen, mail, Canadian paperwork, Customer service, etc
- Backup to Purchasing assistant…..print labels, work with purchasing manager
- Support for Office Manager particularly when working off-site….IE: printing EDI labels, various human resource tasks, time cards, requesting maintenance on copiers and printers, etc
- Support and work with top management in all A/P and office functions
Skills:
Excel, Advanced Excel
Top Skills Details:
Excel
Additional Skills &
Qualifications:
WOULD BE NICE:
-Advanced MS Excel
-Accounts Payable Experience
Experience Level: Intermediate Level
Job Type &
Location:
This is a Contract to Hire position based out of Elkhart, IN.
Pay and Benefits:
The pay range for this position is $17.00 - $19.00/hr eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type:
This is a fully onsite position in Elkhart,IN.
Final date to receive applications:
This position is anticipated to close on Jun 29, 2026.
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