Administrative Assistant, Pulmonary Care

Overview

Beacon Health System is hiring a Full Time day shift Administrative Assistant for our Pulmonary Care Department at Elkhart General Hospital in Elkhart, IN
.

Be a Beacon. Make a Difference. At Beacon Health System, you’re not just part of a team, you’re part of something bigger. Every patient interaction is a chance to lead with compassion, build trust, and create lasting impact. Here, your expertise supports healing, and your heart connects us to the communities we serve.

Benefits Include

• Medical, Dental, & Vision Insurance through Cigna
• Life Insurance
• 403(b) Matching Retirement Fund
• Competitive Paid Time Off (PTO)
• Shift Differentials
• Employee Assistance Program (EAP)
• Tuition and Certification Reimbursement
• Clinical Ladder Program
• Local and National Discounts
• Beacon Academy Educational Courses
• Gym Membership Discount

Elkhart General Hospital is a not-for-profit hospital located in Elkhart, Indiana. Our full-service, 357-licensed-bed hospital has served the community for more than 100 years with a variety of services including:
Emergency Department; radiology; orthopedics; maternity, pregnancy and childbirth; behavioral health; imaging and lab; genetic counseling;
DaVinci robotic surgery. As part of Beacon Health System, patients have access to providers not only at this location but can also access resources and services from across the entire health system.

As a Pulmonary Care Administrative Assistant, you’ll report to the Manager/Supervisor. You will provide secretarial services to the directors and management staff including typing correspondence and memos, assisting with special projects/reports, performing routine mailroom duties and providing general assistance to the Manager/Supervisor. You will also greet and direct visitors and serve as a receptionist and switchboard operator as needed.

• Greets patients and visitors in a timely manner.
• Notifies department when patient arrives.
• Answers patient/visitor questions and refers to appropriate area when needed.
• Answers all telephone calls and takes appropriate action.
• Maintains neat and clean reception area.
• Notifies appropriate area of any customer service/service recovery issues.
• Completes and maintains patient charts/reports as required.
• Enters staff schedules, policies and procedures, etc into computer.
• Enters patient charges into EGOR when requested.
• Types, copies, and faxes all documents submitted and completes as requested.
• Processes incoming mail, faxes, and documents on the printer.
• Processes payroll/attendance as requested.
• Gathers data and completes statistical analysis as requested.
• Maintains logs for in services, education and skills.
• Processes radiation safety badges each month.
• Assists Director/Manager with designated special projects.
• Maintains office equipment.
• Maintains secretarial office supplies.
• Files purchase requisitions and catalogs on a weekly basis.
• Orders storeroom and special order supplies as requested.
• Refers malfunctioning equipment to appropriate service area/company.

• Ability to operate a computer, fax machine, telephone and copier.
• Experience in Windows, Word, Excel, etc.

• High School Diploma or equivalent
• Up to 1 year of experience

• 1-2 years of previous experience as a medical secretary; medical terminology is preferred.

• Works in a hospital office and patient care environment.
• Frequent sitting, standing, walking, light to moderate lifting, stooping, grasping and bending required.

At Beacon Health System, our approach to care goes beyond clinical excellence because it’s built on meaningful connections. Guided by our core values of Trust, Respect, Integrity, and Compassion
, we strive to create an environment where patients feel heard, employees feel valued, and innovation thrives.

We call this commitment The Beacon Way—a six-point operating system that empowers every team member to lead with purpose, communicate clearly, cultivate talent, embrace performance improvement, leverage innovation, and build greatness through accountability. Whether at the bedside or behind the scenes, everyone at Beacon plays a role in moving health forward.