Invoicing Specialist

Overall Responsibilities :

• Greeting visitors
• Invoicing shipments to dealers using the JDE E1 system
• Processing credits
• Preparing packages for UPS shipment
• Maintaining log documents for Vendors and Subcontractors
• Cross‑training in various areas of the office as needed
• Invoicing the loads on the schedule for the day and notifying driver of completion
• Emptying driver pouches, sorting, pulling out checks, processing, and sending to Corporate in the daily overnight envelope
• Fileing dealer cards and invoices
• Updating and maintaining dealer cards
• Daily UPS invoicing
• Processing RMA’s
• Typing up delivery schedule and distributing
• Typing up driver pay sheets
• Answering emails from corporate, including typing up STOP signs and providing copies of PODs
• Updating and maintaining information with the Canadian broker
• Keeping track of driver fuel and mileage for report
• Communicating effectively with the Transportation manager and with drivers
• Overseeing confidential information
• Handling front office reception and administration duties
• Greeting visitors, vendors, and applicants
• Answering phones, handling company inquiries, sorting and distributing mail

• Excellent organizational skills and attention to detail
• Strong analytical and problem‑solving skills
• Proficient with Microsoft Office Suite or related software
• Must be able to manage multiple priorities and collaborate cross‑functionally with on‑site and remote teams to achieve results
• Excellent written and verbal communication skills
• Very sharp, innovative, and accustomed to “figuring it out .”
• Mature judgment and decision‑making ability
• Strong project management skills and the ability to work unaided if needed
• Adaptability and flexibility dealing with changing market and economic conditions

• High School Diploma required or equivalent years of experience in clerical, accounting, or finance
• Work well within a team environment
• Willingness to work a flexible schedule
• Work requires weekend and/or evening work
• Ability to multitask, effective time management skills and a basis for action

LEER GROUP requires the highest standard of ethics in all business dealings, with customers, suppliers, advisors, employees, and authorities. The Team Member shall actively ensure that his/her own activities and those of all employees within the facility meet this obligation. LEER GROUP’s critical standards and procedures related to expected conduct are detailed on the company website. The Team Member is expected to be familiar with these policies and ensure that they are implemented in all areas of control.

Safety is paramount at any LEER GROUP operation. The Team Member is expected to be familiar with the company’s safety program and enforce the safety policy always. Never walk past an unsafe act.