Office Assistant

Description

This position will require a variety of responsibilities in that it not only encompasses full Accounts Payable functions and general office and support staff duties.

- Matching vendor invoices with receiving reports for accuracy in quantity and price
- Posting vendor invoices on the computer
- Posting misc. invoices for payment each week
- Working with salesmen regarding any non-stock or special jobs with vendors
- Maintaining Accounts Payable ageing for accuracy
- Printing checks on appointed days (Monday's, 10th, 15th and 25th) - Ensuring all month end postings and processes are complete before month end is run
- Submitting data to buyers group according to their standards
- Making online payments as required (UPS, FEDEX) - Run all billing for AI Mfg as well as ESCO billing as required via A/P
- Stamping and sorting mail
- Answering phones and servicing customers or directing the call appropriately
- Responding to customer service emails and initiating appropriate response
- Learn and backup Accounts Receivable/Purchasing/General Office
- Backup Accounts Receivable functions...IE:
Order Entry, Billing (to include all branches), quotes for salesmen, mail, Canadian paperwork, Customer service, etc
- Backup to Purchasing assistant.....print labels, work with purchasing manager
- Support for Office Manager particularly when working off-site....IE: printing EDI labels, various human resource tasks, time cards, requesting maintenance on copiers and printers, etc
- Support and work with top management in all A/P and office functions

Skills

Excel, Advanced Excel

Top Skills Details

Excel

Additional

Skills & Qualifications

WOULD BE NICE:

-Advanced MS Excel
-Accounts Payable Experience

Experience Level

Intermediate Level

Job Type & Location

This is a Contract to Hire position based out of Elkhart, IN.

Pay and Benefits

The pay range for this position is $17.00 - $19.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:  - Medical, dental & vision
- Critical Illness, Accident, and Hospital  - 401(k) Retirement Plan
- Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)  - Short and long-term disability
- Health Spending Account (HSA)  - Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Elkhart,IN.

Final date to receive applications

This position is anticipated to close on Jun 29, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter (%20astoncarter)  for other accommodation options.

San Francisco Fair Chance Ordinance:
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):
We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.