Secretary to Principal- Concord Junior High

JOB TITLE
:
School Secretary/Receptionist

TYPE OF POSITION
:
Classified

REPORTS TO
:
Building Principal

Work Days:203 days

POSITION PURPOSE
:
Performs secretarial duties in secondary school. Schedules appointments, gives information to callers, takes dictation, and otherwise relieves principal and associate principal of clerical work and minor administrative and business detail.

ESSENTIAL FUNCTIONS

Posts outgoing mail and distributes incoming mail daily.

Handles office correspondence at the direction of the dean of students.

• Takes dictation in shorthand or by machine and transcribes notes.
• Maintains correspondence regarding contracts, six-day letters, Saturday School notices, and in-school suspensions.
• Maintains records for dean of students including typing suspensions and expulsions and computer entries of referrals.
• Maintains student files as relates to attendance and discipline.
• Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls.
• Meets and assists students, staff, and the public at the reception counter. Prepares for and signs in substitute teachers.
• Selects, trains, and supervises student workers.
• Supervises  initially in the fall and weekly as required.
• Maintains parking permit file.
• Works with dean of students in all phases of summer driver education courses.
• Devotes one-half hour mid-day to oversee administering meds to relieve nurse for lunch. Administers first aid, assists ill students, and performs other related tasks as required.
• Helps with teacher checkout at the end of the year.
• Dispenses supplies to teachers.
• Performs other duties as assigned.

QUALIFICATIONS

• Six months to one year related experience and/or training; or equivalent combination of education and experience.
• High school diploma.
• Ability to prepare written reports and correspondence.
• Ability to communicate effectively with groups of students and parents.
• Skills in human relations.
• Ability to plan and organize; good work habits.
• Ability to type accurately at a minimum speed of 50 words per minute. Employee should also be able to use the machines, tools, equipment, and work aids which may be representative, but not all inclusive, of those commonly associated with the type of work, i.e., computers, printers, copiers, and postage meter.
• Other qualifications that the School Board may require.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to finger, handle, or feel objects, tools, or controls. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee may also have to exert up to ten (10) pounds of force occasionally.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually moderate.
• There are no environmental hazards indicated for this position.

TERMS
:
Length of year and salary to be determined by the School Board.

EVALUATION
:
Evaluation of performance on this job will be in accordance with the provisions of the policy handbook.