Payroll Specialist

Responsibilities

• Reporting to the Manager of Payroll, the Payroll Specialist will play an integral role on the payroll team; working through complex issues, transactions, and projects independently as well as collaboratively with cross functional team members
• This position is hands‑on and requires attention to detail, timeliness, and customer service.
• Manage the US and Canada processing of bi‑weekly payrolls exempt and non‑exempt employees in multi‑state environment using Ceridian Dayforce application.
• Ensures that accuracy and integrity of all data entered into the system. Process employee data changes, new hires, rehires, terminations-last pay, position changes, and compensation changes/retros.
• Cross check changes from other payroll team members for accuracy.
• Audit Canada/US payroll employee data against HR system for accuracy and make necessary changes.
• Process journal entries, reconcile, and load to GL system.
• Assist in managing and maintaining payroll email inbox, handling employee payroll inquiries. Ability to independently research, problem solve and offer detailed responses.
• Apply payroll state accounts for all acquisitions.
• Apply for local taxes.
• Process Canada WC monthly, quarterly and annual payments (year‑end reconciliations)
• Process union payments monthly.
• Complete verification of employment that require wage information.
• Interpret and ensure compliance with all federal, state, province and local payroll regulations.
• Assist with garnishment processing from interrogatories through payment distribution.
• Assist in annual audits.
• Assist with AD‑HOC reporting, annual audits, periodic Finance projects.
• Work closely with the payroll manager on system evaluations and upgrades.
• Other duties as assigned to support the general purpose of the position's function

• Accounting degree or equivalent experience.
• Minimum 3 years payroll experience using Ceridian strongly preferred.
• Multi‑state US payroll experience required.
• Experience in a mid to high volume payroll department.
• Proficient in Excel and Word.
• Knowledge of commonly used concepts, laws, practices, and procedures within payroll field including federal and state labor and tax laws.
• Canadian payroll experience strongly preferred.
• Confidentiality and tact in dealing with sensitive employee information.
• Ability to exercise sound judgement, handle multiple priorities and meet critical payroll deadlines.
• Highly organized, detail‑oriented, and analytical.
• Must be able to work in a fast paced, evolving environment.