Administrative Clerk III - Administration (HHS

This position is responsible for program clerical support, provision of high-quality customer service and coordination for various program areas within the department.

Division:
Administration

Days:
Monday - Friday

Work Hours:

8:00 a.m.

- 4:30 p.m.

Hours Per Shift: 8

Shifts Per Pay Period: 10

Position FTE: 1.00

• Assist in quality control efforts.
• Reconcile department P-card purchases on a monthly basis.
• Communicate any necessary changes to current P-card users, supervisors and managers, including but not limited to updated or new procedures and end of year timelines.
• Support all new P-card users with understanding the internal p-card process using available job aids and hands‑on instructions.
• Process all invoices by preparing the appropriate Request for Check (RFC) or completing purchase order transactions, and submit all finalized documentation to Accounts Payable for payment.
• Enter requisitions to generate new purchase orders so payments can be processed promptly as invoices are received.
• Provide support for the division’s day‑to‑day fiscal responsibilities as assigned.
• Provide back‑up support for contract processing and other staff as needed.
• Compose, type, and distribute routine correspondence and reports.
• Communicate information to internal staff, external providers, stakeholders and other individuals.
• Process internal departmental invoicing.
• Collect, verify and enter data information into various databases to ensure that program and funding requirements are met. Create spreadsheets to track program data as indicated. Compile data and generate result summaries.
• Create and maintain paper and electronic filing systems for records, correspondence, and other material.
• Review work done by others to check for accuracy, ensure that policies are followed and recommend revisions.
• Scan or read incoming materials and check for accuracy. Determine how and where they should be classified or filed. Recommend revisions as needed.
• Demonstrate a commitment to county safety and risk management efforts.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High school diploma plus one additional year of formal preparation and two to three years of relevant prior experience. Proven experience in ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals as well as ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Proven experience with legal and medical terminology.

Knowledge of Trauma Informed Care principles is essential.

Responds to requests and initiate contacts to exchange basic or general information with others.

This position has authority to make decisions that are within general procedures and protocols; supervision is available as required or requested. These decisions directly impact performance in the job and/or the work unit within a department and information is provided to others for their decision-making.

In relation to established procedures, protocols and policies of the County, challenges of this position tend to be routine and primarily related to procedure and process issues.

• Typewriter XGA PC Projector
• Telephone/TTY Overhead Projector
• Calculator Microfilm Reader
• Copy Machine TV/VCR
• FAX Machine Overhead Projector
• Personal Computer/Printer Scanner/Imaging

The noise level in the work environment is usually moderate.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle or feel; and talk or hear. The employee frequently is required to sit; and use hands to finger, handle or feel. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds.

Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and ability to adjust focus.

• Formal Walworth County Electronic Application
• Education & Experience Review
• Oral Department Interview
• Reference Check
• Background Check
• Post Offer Physical Examination
• Drug Screen
• Other job related tests may be required.