Deputy Court Clerk

Overview

Job Description

The Deputy Court Clerk is responsible for performing a wide variety of duties in support of the Court, including, but not limited to typing; filing; data entry; answering telephones; interacting with the public and other agencies; coordinating with and supporting other staff members; handling money; operating and maintaining equipment; and initiating, monitoring and closing all types of court cases; as well as clerking for and recording the proceedings of the Court.

Duties may include, but are not limited to the following:

• Acts as a receptionist by answering telephones and greeting the public at the Court counter and documenting all such conversations when case related.
• Receives and files a variety of legal documents, reviewing them for completeness, timeliness, compliance with the law and rules of the Court, and rejecting improper documents.
• Collects, sorts, and distributes mail sent to the Court, and prepares and sends mail from the Court to other agencies and individuals.
• Monitors consumable supplies used by the Court and reorders supplies as needed.
• Receives, records, and issues receipts for monies received by the Court, accurately recording payment information on applicable cases.
• Explains and provides clarification regarding operational procedures and policies of the Court to plaintiffs, defendants, witnesses, attorneys, staff of other agencies, and members of the public, while refraining from providing legal advice of any kind.
• Performs notarial acts both as a Notary Public and as a Deputy Court Clerk, including taking acknowledgments, administering oaths and affirmations, certifying copies, and executing jurats.
• Researches and answers questions regarding case activity and process record requests for active, inactive, and closed cases.
• Initiates citations, infractions, and formal criminal and civil cases in the case management system, and enters all relevant data including information regarding plaintiffs, defendants, charges/allegations, appearance/answer/due dates, and bail amounts.
• Monitors cases for compliance with appearance dates and sentencing requirements such as payment of fines and/or restitution, completion of community service, successful completion of court-ordered classes/seminars, adherence to court-ordered restrictions on personal activities, and enrollment in, attendance at, and completion of court-ordered counseling.
• Generates late notices, orders to show cause, and bench warrants for cases that fall out of compliance.
• Reports failures to appear and failures to comply with collections agencies and/or the Department of Motor Vehicles, as applicable.
• Validates active arrest warrants and outstanding bench warrants monthly and upon request, and identify instances in which amended warrants are needed.
• Accepts and posts bail on warrants and prepares and disseminates warrant recalls to the applicable agencies.
• Reports convictions of crimes to the Criminal History Repository and/or the Department of Motor Vehicles, as applicable.
• Prepares bank deposits and verifies funds received by the Court daily.
• Prepares summonses and arrest warrants on new formal criminal cases and disseminates them to the appropriate agencies and parties following issuance.
• Issues summonses, orders, and writs of execution on civil cases and disseminates them to the appropriate agencies and parties.
• Tracks arrests by law enforcement agencies, notifying applicable agencies and sending authorization for the release of defendants on their own recognizance when so ordered.
• Prepares, schedules, coordinates, and monitors the Court’s calendar to ensure hearings and trials proceed in the most efficient and timely manner possible.
• Closes, scans all files within a case, and files cases in which dismissals have been filed, ensuring all sentencing requirements have been met, or statutory time limits have expired.
• Maintains the records management system of the Court in accordance with the Nevada Supreme Court Schedule for Retention of Administrative Records.
• Assists in the compilation of statistical reporting as required by the Nevada Supreme Court Administrative Office of the Courts.
• Reviews…