School Secretary — Attendance & Admin Support

Adobe Middle School Secretary I - (2026-27 SY)
Elko Adobe Middle School - Elko, Nevada Open in Google Maps

This job is also posted in Elko

Starting Date: Immediately

ELKO COUNTY SCHOOL DISTRICT

HUMAN RESOURCES DEPARTMENT

Classification: Classified / Support / Unlicensed
Terms of Employment: Full Time
FLSA Status: Non-Exempt
Salary Placement: This is a classified position assigned to the classified salary schedule.

Under general direction, performs a variety of complex secretarial and attendance-related duties requiring substantial independent judgment. Responsibilities include maintaining accurate student attendance records, providing administrative support, and performing general accounting and clerical functions while ensuring compliance with district and state regulations.

This list of essential duties and responsibilities is not exhaustive and may be supplemented.

• Plans, organizes, and sets priorities for work; functions effectively both independently and as part of a team.
• Interprets, explains, and applies written and oral instructions, procedures, and district policies.
• Maintains accurate student attendance records, including daily attendance, tardies, early dismissals, and truancy reports in accordance with district and state requirements.
• Communicates with parents/guardians regarding student absences and verifies attendance information.
• Prepares and distributes attendance reports to administrators, teachers, and district personnel as required.
• Obtains and relays information from visitors regarding their needs and, when necessary, refers them to appropriate administrative staff.
• Prepares board items, travel arrangements, and travel reimbursements in accordance with district procedures.
• Maintains calendars and schedules appointments, meetings, and conferences.
• Composes, prepares, and edits confidential correspondence and complex reports.
• Assists in the preparation of the department budget and special program reports.
• Coordinates the work of several others in relation to the needs of specific projects or programs.
• Utilizes student information and office software systems to maintain accurate records and generate reports.
• Ensures compliance with confidentiality requirements, including the Family Educational Rights and Privacy Act (FERPA).
• Conforms to safety standards as established by district and regulatory guidelines.
• Performs other tasks related to the position as assigned.

This classification involves complex secretarial duties pertaining to a highly specialized activity or a large operating department. The Attendance Secretary functions with a high degree of independence and serves as a key resource for attendance compliance and reporting.

Knowledge of:

• Modern secretarial and office practices, procedures, and equipment.
• Record-keeping and basic accounting procedures.
• School district operations and attendance policies in relation to division or department functions.
• Applicable state and federal regulations related to student attendance and confidentiality.

Ability to:

• Promote positive public relations and deal tactfully and diplomatically with students, parents, staff, and the public.
• Plan, organize, and set priorities for work and perform duties independently.
• Interpret, explain, and apply written and oral instructions, procedures, and policies.
• Maintain confidentiality and uphold high ethical standards.
• Perform editorial review for spelling, punctuation, grammar, and format.
• Work under pressure, meet short deadlines, and shift priorities as needed.
• Prepare and process letters and reports in conformance with established principles of style and format.
• Maintain a high level of accuracy and attention to detail.
• Prepare complex reports on own initiative or as directed.
• Work flexible hours or schedules when necessary.
• Recognize and report hazards and apply safe work practices.
• Exercise sound judgment regarding when to act independently and when to refer situations to a supervisor.
• Utilize computer applications such as word processing, spreadsheets, databases, email, and student information systems.

• High school graduation or equivalent (e.g., GED, college, technical or trade school transcript, or foreign equivalency).
• Three (3) years of progressively responsible secretarial or clerical experience.
• Verified keyboarding/typing score of 45 words per minute.

• Verified dictation score of 80 words per minute.
• Experience with student information or attendance management systems.
• Possession of the physical and mental stamina commensurate with the responsibilities of the position.
• Personal characteristics including poise, professionalism,…