Communications and Foundation Operations Coordinator

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Job Description

Great Basin College is seeking a highly organized and analytical professional to serve as the Communications and Foundation Operations Coordinator. This position provides professional-level administrative, operational, and financial support for the Communications function, with additional responsibility for supporting key operational areas of the Great Basin College Foundation.

The position independently performs a variety of complex business and financial functions, including budget tracking, financial reconciliation, vendor coordination, and systems administration. The role applies judgment in interpreting policies, analyzing data, and recommending process improvements to support efficient and compliant operations. The position also supports Foundation activities, including financial processes, donor systems, and Board coordination.

Reporting Structure

This position reports to the Vice President of Student Affairs and operates with a moderate level of independence in carrying out Communications-related responsibilities. The position maintains a functional reporting relationship supporting the Executive Director of the Great Basin College Foundation for Foundation-related functions and priorities.

Duties and Responsibilities

Communications Operations

* Provide administrative and operational support, including scheduling, project management of coordination of projects, and logistical support for departmental initiatives.

* Perform financial tracking, reconciliation, and budget monitoring for the Communications function, identifying variances and bringing forward recommendations.

* Coordinate vendor services and support procurement processes, including tracking contracts, invoices, and expenditures.

* Analyze operational workflows and recommend process improvements to enhance efficiency and effectiveness.

Foundation Financial and Operational Support

* Process and reconcile Foundation financial transactions, including gift processing and expenditures, ensuring accuracy and compliance.

* Assist with preparation of financial reports, budget tracking, and audit documentation.

* Apply established internal control procedures and identify discrepancies or issues requiring resolution.

* Coordinate with internal departments and external partners to support financial accuracy and reporting.

Donor Systems and Scholarship Administration

* Maintain and support donor database systems (e.g., Neon One), ensuring data integrity and generating routine and ad hoc reports.

* Support donor relations processes, including gift acknowledgments and reporting.

* Assist in coordinating scholarship processes, ensuring accurate tracking of funds and alignment with donor intent.

Board and Executive Support (Foundation)

* Support coordination of Foundation Board operations, including meeting logistics, agenda preparation, and documentation.

* Ensure materials are prepared accurately and in compliance with established requirements, including Nevada Open Meeting Law.

Cross-Functional Coordination

* Serve as a point of coordination between Communications and Foundation functions to support shared processes and initiatives.

* Assist with travel coordination, expense reporting, and special projects as assigned.

* Exercise independent judgment in prioritizing tasks and resolving routine operational issues.

Required Qualifications

* Bachelor's degree in business administration, accounting, communications or a related field with 2 years of experience, or an equivalent combination of education and experience.

* Experience with financial processes, including budgeting, reconciliation, or reporting.

* Experience working with financial and/or CRM/database systems (e.g., Workday, Neon One, Raiser's Edge, Salesforce).

Required Skills

* Ability to apply independent judgment in carrying out assigned responsibilities and resolving operational issues.

* Strong analytical, organizational, and problem-solving skills.

* Proficiency in Microsoft Office Suite, particularly Excel.

* Ability to maintain confidentiality and handle sensitive information with discretion.

Preferred Qualifications

* Experience in higher education, nonprofit, foundation, or advancement environments.

* Proficiency with Google Suite (docs, sheets, gmail).

* Knowledge of donor relations, gift…