Accounts Payable Technician II

• Position:
  Accounts Payable Technician II
• Schedule:
  
  Full Time – 219 Days
• Location:
  
  Elko
• Salary:
  Will discuss with applicant

Perform highly responsible confidential and technical accounting and clerical work involving the District's accounting system and other related functions. Employees in this classification receive supervision within a framework of standard policies and procedures.

• High School graduate or equivalent
• Three years experience in office bookkeeping capacity
• Accounting and financial record‑keeping principles and practices, especially as they pertain to governmental and school district accounting
• Personal computer software including spreadsheets and word processing
• Perform difficult clerical and technical work rapidly and accurately
• Understand and carry out oral instructions independently
• Work cooperatively with those contacted in the course of work
• Prepare accurate financial summaries and reports
• Establish and maintain a variety of records
• Analyze situations accurately and adopt an effective course of action
• Perform arithmetical calculations with speed and accuracy
• Learn and apply office policies, rules and procedures rapidly
• Read, understand and interpret written laws, rules, and standards
• Use initiative and judgment in discussing problems with public and District staff
• Assemble and organize data and prepare worksheets and reports as requested
• Communicate effectively and tactfully in both oral and written form
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
• Ability to write routine correspondence
• Ability to speak effectively before vendors, administrators and staff
• Ability to calculate figures and amounts such as discounts, interest, and percentages
• Ability to apply concepts of basic algebra
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
• Ability to deal with problems involving several concrete variables in standardized situations

• Operate a wide variety of office equipment including personal computers and peripherals, 10‑key calculator, and copier
• Print and process purchase orders for all schools in the District
• Match invoices with corresponding purchase orders and process for payment
• Scan and electronically file backup documentation appropriately
• Create complete and timely accounts payable reports for board docs
• Enter, edit, and print checks for weekly student activity check batches
• Keep track of Pay As You Go (PYG) expenditures and submit for Elko County reimbursement at least monthly
• Update vendor information and scan corresponding W‑9 forms
• Print and mail yearly 1099 forms
• Work with school secretaries to help them understand policies and procedures
• Train school secretaries how to enter information into the district software
• Assist with other financial related duties including how to run reports for their school sites
• Visit schools when necessary to help with training related to financial duties when needed
• Monitor and reconcile Nutri Kids reports and payments received from schools
• Maintain accounts and train site secretaries in the use of online payments account, currently My School Bucks
• Monitor receivable mailbox and ensure direct deposit items are receipted and posted, as notified
• Ensure deposits are taken to the bank timely and kept secure between bank visits
• Oversee deposit and receipting process
• Review student activity deposits to ensure information is complete
• Scan and post student activity deposits
• Prepare accounts receivable billings as needed
• Monitor referee payments to ensure sufficient funds are available
• Receive and sort mail directed to the finance department daily
• Perform detailed bid procedures at least annually
• Coordinate orders for school supplies, athletic and janitorial supplies to ensure supplies can be purchased less expensively and warehoused
• Annually create Surplus Sale listings
• Record bids and receipt payments received
• Assist with notifying successful bidders
• Maintain information in the Fixed Asset Management Program
• Coordinate inventory of tagged items by warehouse personnel
• Balance annual reports…