Administrative Assistant 2 Elko- Qualifications Waived

The Department of Public Safety is recruiting to fill an Administrative Assistant 2 position within the Nevada Highway Patrol in Elko. The incumbent will enter training certificates into the reporting system; schedule training for the Troopers, Admin, and Command Staff; track bookings of the training room; track and order supplies as needed; maintain a spreadsheet of all supplies in stock and ordered;

distribute and track inventory assigned to new and established Troopers in the reporting system; complete weekly runs to the courts for the purpose of delivering warrants and paperwork; and perform back up duties as assigned. The chosen candidate will demonstrate the ability to communicate with the public, sworn officers, courts, DA’s office, defense attorneys, public defenders, NDOT, DPS Human Resources, other NHP commands/stations in a calm and professional manner;

navigate various computer applications with ease; and have a working knowledge of the internet and the Microsoft Office Suite to include Word, Excel, Outlook, and One Drive.

Graduation from high school or equivalent education and two years of clerical and administrative support experience which included experience in one or more of the following areas: maintaining records and files; preparing a variety of materials using a personal computer or word processor; assisting customers in completing forms and applications; and/or performing secretarial duties in support of professional staff; OR one year of experience as an Administrative Assistant I in Nevada State service;

OR an equivalent combination of education and experience.

Receive and process applications and requests for program services; review information provided and make initial eligibility determinations based on established criteria and requirements; contact applicants and various entities for additional information; receive appeals from ineligible applicants and refer to appropriate staff for response or disposition.

Supervise a unit of file clerks, data entry operators, unit clerks or switchboard operators who provide routine administrative support to the organization by maintaining records and files, entering data in computer equipment, and answering telephones and greeting visitors; organize and coordinate unit activities; train, supervise and evaluate the performance of assigned personnel; ensure work products meet established standards of quantity and quality.

Maintain financial records and track balances for general ledger groups and/or categories including operating, equipment, travel, and staff development; prepare accounts payable and receivable documents and assign accounting codes in compliance with established rules, regulations and procedures which may include contractual and grant limitations; reconcile internal records and reports to those of the Controller’s Office.

Receive, review, code and process a variety of clerical accounting documents including invoices, claims, billing forms and other materials used in the agency and/or program area to which assigned; ensure conformance to established formats, time frames and regulations.

Serve as the pay clerk for an agency; review timesheets for completeness, authorized signatures, correct calculation of hours, adequate leave balances, and attachment of required documentation; contact employees, supervisors and staff in the pay center regarding discrepancies and make necessary corrections; batch and enter data in a computerized payroll system; prepare time adjustment sheets as needed.

Assist management in budget preparation by reviewing and extracting historical accounting data and report findings; oversee and record specific budgetary expenses by line item and provide status reports.

Format, edit and produce…