Communications and Foundation Operations Coordinator

Great Basin College is seeking a highly organized and analytical professional to serve as the Communications and Foundation Operations Coordinator. This position provides professional-level administrative, operational, and financial support for the Communications function, with additional responsibility for supporting key operational areas of the Great Basin College Foundation. The role independently performs a variety of complex business and financial functions, including budget tracking, financial reconciliation, vendor coordination, and systems administration.

The position applies judgment in interpreting policies, analyzing data, and recommending process improvements to support efficient and compliant operations.

This position reports to the Vice President of Student Affairs and has a moderate level of independence in carrying out Communications-related responsibilities. It also maintains a functional reporting relationship with the Executive Director of the Great Basin College Foundation for Foundation-related functions and priorities.

• Provide administrative and operational support, including scheduling, project management, and logistical support for departmental initiatives.
• Perform financial tracking, reconciliation, and budget monitoring for the Communications function, identifying variances and developing recommendations.
• Coordinate vendor services and support procurement processes, including tracking contracts, invoices, and expenditures.
• Analyze operational workflows and recommend process improvements to enhance efficiency and effectiveness.
• Process and reconcile Foundation financial transactions, including gift processing and expenditures, ensuring accuracy and compliance.
• Assist with preparation of financial reports, budget tracking, and audit documentation.
• Apply internal control procedures and identify discrepancies or issues requiring resolution.
• Coordinate with internal departments and external partners to support financial accuracy and reporting.
• Maintain and support donor database systems (e.g., Neon One), ensuring data integrity and generating routine and ad‑hoc reports.
• Support donor relations processes, including gift acknowledgments and reporting.
• Assist in coordinating scholarship processes, ensuring accurate tracking of funds and alignment with donor intent.
• Support coordination of Foundation Board operations, including meeting logistics, agenda preparation, and documentation.
• Ensure materials are prepared accurately and in compliance with established requirements, including Nevada Open Meeting Law.
• Serve as point of coordination between Communications and Foundation functions to support shared processes and initiatives.
• Assist with travel coordination, expense reporting, and special projects as assigned.
• Exercise independent judgment in prioritizing tasks and resolving routine operational issues.

• Bachelor’s degree in business administration, accounting, communications, or a related field with 2 years of experience, or an equivalent combination of education and experience.
• Experience with financial processes, including budgeting, reconciliation, or reporting.
• Experience working with financial and/or CRM/database systems (e.g., Workday, Neon One, Raiser’s Edge, Salesforce).

• Experience in higher education, nonprofit, foundation, or advancement environments.
• Proficiency with Google Suite (docs, sheets, gmail).
• Knowledge of donor relations, gift processing, and scholarship administration.
• Experience supporting board operations or executive leadership.
• Familiarity with Nevada Open Meeting Law.

The position may require travel to other GBC campuses, with or without reasonable accommodation per the Americans with Disabilities Act, and possible overnight stays to coordinate students and programs throughout the service area. A commitment to the GBC mission to serve rural Nevada is required.

Grade:
Administrative Faculty –

B. This is a 12‑month "A" contract. The budgeted salary range for this position is $44,000 to $55,000. Salary is based on education, experience, internal equity, and budgets.

• Health insurance options including medical, dental and vision.
• Paid holidays and sick leave (24 annual leave days and a beginning balance of 30 sick leave days).
• Long‑term disability and life insurance.
• Retirement plan with university match and vesting from day one.
• Free parking and tuition benefit for faculty and qualified dependents.

Great Basin College is an equal opportunity employer and provides a place of work and learning free of discrimination on the basis of age, disability, gender, military status, sexual orientation, gender identity, genetic information, national origin, race, color, or religion. For more information, please contact Human Resources at hr‑employment.