District and Family Court Supervisor

Summary of Job Purpose

Under the supervision of the Court Administrator, the District and Family Court Supervisor is responsible for supervising and performing a wide variety of duties in support of the Court, to include, but not be limited to: typing; filing; data entry; answering telephones; interacting with the public and other agencies; coordinating with and supporting other staff members; handling money; operating and maintaining equipment;

and initiating, monitoring and closing all types of cases; as well as clerking for and recording the proceedings of the Court. Further, this position calls for the completion of certain administrative and supervisory duties in the Court, as directed by the Court Administrator, in addition to the performance of difficult, complex and/or specialized legal office work. The successful candidate will also perform other related work as required or requested by the Court Administrator.

Employees in this position are expected to have a mastery of all aspects of case management in the Court, as well as the various other work processes which ensure the effective and efficient operation of the Court. Individuals in this class are expected to provide information, advice, feedback, and assistance to others and to solicit the same from others within the Court.

Employees at this level are fully aware of the operating procedures and policies of the Court. The successful candidate for the position must be capable of providing effective supervision to others within the Court, as well as working for extended periods of time without supervision. The successful candidate for the position must be able to apply logical thinking to solve problems and accomplish tasks and be able to understand and communicate complicated policies and procedures.

Individuals in this class are expected to act as a leader, mentor, and coordinate the work activities of the court, ensuring that there is effective and timely communication, and be available to answer questions and provide support to the staff, and motivate and engage all staff in the work of the Court. This position directly supervises Judicial Assistants, Bailiffs, and Judicial Clerks assigned to the District and Family Court.

• Acts as a formal supervisor, exercising direct supervision including monitoring and formally evaluating employee performance, employee selection, and discipline.
• Select, motivate, and evaluate court personnel; assist with developing short and long-term goals, establish performance requirements, and provide coaching for personnel development.
• Directs the plans, assignments, schedules, and training of the work of the Judicial Assistants, Bailiffs, and Judicial Clerks.
• Directs and trains staff in legal/court terminology and procedures, document preparation and processing, courtroom and calendar duties, and reviews staff’s case work in progress and upon completion.
• Reviews work schedule requests from staff, ensuring that there is always adequate coverage for all essential functions of the Court.
• Respond to information received from staff regarding workload status and job needs.
• Serves as a subject matter expert, assisting the Court Administrator in the development of policy and procedures. Ensuring compilation and maintenance of those policy and procedure guides are performed, all staff have access to the guides and are familiar with their contents.
• Directs and disseminates information regarding changes to policy and procedure when directed to do so by the Court Administrator and links those changes to corresponding updates in the policy and procedure guides when applicable.
• Direct and facilitate communication and coordination among teammates, working to ensure…