Payroll & Invoicing Specialist

Job Description

We are seeking a dedicated and detail‑oriented Payroll & Invoicing Specialist to manage our payroll processing and invoicing needs. This role involves handling payroll for both hourly field employees and salaried office staff, ensuring compliance with relevant regulations, and maintaining accurate records.

• Process weekly payroll for approximately 30 hourly field employees and 5 salaried office staff using ADP.
• Review and verify timesheets, hours worked, wage scales, and pay rates.
• Ensure compliance with state wage scale requirements for government‑related contracting work.
• Produce and distribute required payroll reports.
• Maintain payroll records and ensure accuracy across all employee groups.
• Administer payroll‑related benefits entries, including 401(k) profit sharing, employer‑paid health benefits, and voluntary dental and vision plans.
• Create and issue client invoices using Quick Books.
• Verify hours, rates, and project details to ensure accurate billing.
• Resolve any billing discrepancies in coordination with project managers or clients.
• Maintain up‑to‑date billing records and support month‑end processes.

• Basic payroll processing ability from day one.
• Strong attention to detail, organization, and follow‑through.
• High level of dependability and responsibility.
• Ability to maintain confidentiality and handle sensitive employee information.
• Basic understanding of employee benefits or willingness to learn.

• High school diploma or equivalent is required.
• Associate or bachelor’s degree is preferred.
• Experience with ADP and Quick Books is preferred.
• Payroll and/or invoicing experience in the construction industry (or similar) is preferred.
• Familiarity with state wage scale requirements is preferred.

This is an in‑office position with working hours from 8 am–4:30 pm or 8:30 am–5 pm, five days a week.

This is a Contract to Hire position based out of Elkridge, MD.

The pay range for this position is $31.25–$44.00/hr eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type:
This is a fully onsite position in Elkridge, MD. Final date to receive applications:
This position is anticipated to close on Feb 27 2026.

Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter for other accommodation options.