Finance Manager - Client Funds

Job Title:

Finance Manager
- Client Funds Classification:
Non-Exempt Department:
Finance Revision Date:
December 28, 2022 Reporting Relationships

Reports To:

Finance Director

Positions Supervised:
None

The role of the Finance Manager
- Client Funds is to assist the Finance Director in the oversight of the general operations of client funds management; to manage and coordinate efficient use; to assist the Finance Director with resource, client budget management, provide executive level administrative assistance as needed with scheduling, travel, and meeting support.

• Serve as an integral member of the Finance Department, being able to perform all associated tasks including opening mail, photocopying, faxing, mailing, scanning, create and/or modify documents using Microsoft Office, and management of paper and electronic filing systems.
• Serve as a point of contact for walk-in residents, vendors, and visitors to our office, politely greeting and connecting people to the correct resource.
• Perform general office duties such as copying, scanning, printing, delivering mail, answering phones, etc.
• Manage and reconcile client funds and petty cash accounts.
• Reconcile EBT statements for client accounts.
• Reconcile bank statements and complete shared expenses for client accounts.
• Apply for and maintain Representative Payee benefits.
• Prepare Representative Payee reports.
• Apply for and maintain EBT benefits.
• Ensure proper medical billings and documentation are obtained prior to payments.
• Write and monitor financial plans for clients.
• Prepare banking deposits for incoming checks and deposit into appropriate accounts (client or business).
• Create monthly client billings and invoices to guardians.
• Gather receipts, invoices, and statements. File in appropriate folders.
• Prepare and process checks for the regular and timely submission of invoices.
• Prepare check requests for monthly recurring expenses.
• Prepare SSA wage reports.
• Provide effective communication regarding accounts payable and receivable issues with vendors and internal staff.
• Consistently deliver exceptional customer service to all customers both external and internal.
• Consistently regard all resident information and company business as strictly confidential.
• Consistently display a professional, helpful demeanor on the phone, via email, and in person, including maintaining high standards of professional appearance.

$25.00-$26.00/hour

High school graduation or equivalent required.
Bachelor’s degree preferred.
2 years previous Financial or Accounting experience.
Quick Books and Quicken software experience preferred.
Proficient reading and arithmetic skills required.
Advanced knowledge of Microsoft Office programs including Excel, Word, PowerPoint and Outlook.
Ability to accurately keyboard 70+ wpm.
Proficient 10 Key Skills.
Excellent written and oral communication skills.
Problem resolution skills and grace under pressure.
Advanced Customer Service skills.
Quick Books and Quicken experience preferred.

Health & Wellness:
Medical, Dental, and Vision insurance coverage (for employees working 30 hours or more per week)

Supplemental Health Options:
Voluntary Accident, Hospital Indemnity, and Critical Illness insurance coverage options through Met Life.

Mental Health & Support: A fully employer-paid Employee Assistance Program (EAP) available to employees and their households free of charge.

Retirement Planning: A 401(K)-retirement plan, which employees become eligible to participate in after one year of continuous service.

Time off:
Accrued Sick time, plus an 8-hour Personal Day awarded annually on your work anniversary. Vacation time is offered after one year of continuous service.

None

Language

Skills:

Excellent reading comprehension and written communication skills required. For example: ability to read, analyze, and interpret documents, reports, technical specifications, governmental regulations, and correspondence. Ability to apply proper grammar, spelling, punctuation, and format to communications. Ability to present information in one-on-one, small group, and large group situations to management and staff.

Mathematical

Skills:

Ability to work with basic mathematical concepts and ability to draw and interpret graphs.

Reasoning Ability:
Ability to solve a wide range of practical problems and deal with a variety of concrete and complex variables; ability to interpret a variety of…