Elections Manager

Description

The Elections Manager is responsible for designated election procedures such as voter registration, candidate filings, and mail-in ballots, precinct management, petition sufficiency verification, recall elections, oversight of election operations and temporary staff. Must maintain courteous and cooperative working relationships with administrative and other County personnel, public agencies, and the general public, and work under the guidance of Local/State/Federal regulations and County policies/procedures.

• Plan, Organize and facilitate up to five special, primary, and general elections per year, or as otherwise required by law.
• Obtain and maintain certification as a Washington State election administrator as required by RCW 29A.04.530and WAC .
• Interpret and enforce current state and federal laws regarding elections and voter registration.
• Develop and implement new office procedures to adhere to state and federal laws.
• Under the direction of the County Auditor, identify and select new computer programming and ballot tabulation equipment by determining public and office needs.
• Maintain the voter registration database, to include verifying accuracy, distribution of voter lists to requestors, districts, campaigns. Process petitions, process candidates for correct potential office, issue ballots.
• Prepare Vote Centers and CWU Student HUB with supplies for each General Election.
• Distribute annual jurisdictional questionnaire in order to facilitate candidate filing.
• Work with municipalities and junior taxing districts in determining measure and candidate information to be included on each ballot by providing current office holder information, election and resolution submission deadlines.
• Take candidate filings based on the candidate’s residence location.
• Notify the public of deadlines, opportunities to observe procedures, issues and candidates by publishing notices in the newspaper and on the website in a timely manner.
• Provide in-house ballots to voters after initial ballot extract sent to printer by:
  • Providing the correct ballot for each voter based on combination of taxing districts and precinct;
  • Providing each voter with a ballot security sleeve, voting instructions and a ballot return envelope;
• Prepare for the testing of the ballot tabulation equipment by producing a “ballot test deck” which should test all issue and candidate positions on all ballots and test for correct tabulation of votes per WAC .
• Oversee Vote Center workers and instruct them in their legal and procedural duties regarding management of the Vote Center.
• Coordinate and support Vote Centers that adhere to federal ADA requirements along with adequate supplies, which include ballots, voter lists, marking tools, required signs to be posted etc.
• Respond to contingencies and support the overall execution of Election Day operations.
• Work with the County Canvassing Board by:
  • Obtaining written designation to the canvassing board, or substitution if necessary;
  • Determine how many canvassing board meetings will be needed and schedule accordingly;
  • Notifying the public regarding open public meetings;
  • Presenting ballots cast in question on election day by researching the circumstances of the questioned vote and relaying to the canvassing board the results of the research;
  • Take minutes of the canvassing board meeting;
  • Assisting the canvassing board in the legal procedures of a recount.
• Tabulate and publish the preliminary results to the website.
• Prepare the reconciliation report to be presented to the Canvassing Board for Certification of each election.
• Ensure the Canvassing Board Manual is kept up to date.
• Apportion the costs of each election among the involved districts based on the approved formula furnished by the Washington Secretary of State.
• Annually determine the formula to be utilized in coordination with the Auditor.
• Work with the political parties regarding election observers and notification of training and the election schedule.

• Provide intent to publish Local Voters’ Pamphlet deadlines to districts.
• Provide deadlines for inclusion in the Local…