Accounts Payable Specialist

Job Details

Job Location:

Corp Office - Elmhurst, IL 60126

Salary Range: $22.00 - $27.00 Hourly

We are seeking a detail-oriented and highly skilled Accounts Payable Specialist to join our finance team in Elmhurst, IL. The ideal candidate will possess a strong foundation in accounting principles, with expertise in managing accounts payable processes, ensuring compliance with financial regulations, and utilizing various accounting software. This role offers an excellent opportunity to contribute to the financial health of our organization by maintaining accurate records, processing payments efficiently, and supporting overall accounting operations.

The successful candidate will demonstrate proficiency in data entry, account reconciliation, and financial analysis within a dynamic environment.

• Process and verify vendor invoices for accuracy, approvals, and proper documentation
• Enter invoices into the accounting system and ensure accurate general ledger coding
• Prepare and process payments including checks, ACH transfers, and credit card transactions
• Reconcile vendor statements and resolve invoice or payment discrepancies in a timely manner
• Maintain and update vendor files, records, and supporting documentation
• Respond to vendor inquiries regarding payment status and account issues
• Manage and track business licenses, vehicle registrations, and renewal deadlines
• Assist with month-end and year-end closing procedures and reporting
• Prepare monthly financial and administrative reports for management review
• Ensure compliance with company policies, accounting procedures, and financial regulations
• Identify and implement process improvements to enhance efficiency and accuracy within accounts payable operations
• Maintain organized records and support audit requests as needed

• High School diploma or equivalent required;
  Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred
• Minimum of 3 years of accounts payable or general accounting experience
• Strong understanding of basic accounting principles and practices
• Proficiency in accounting software systems such as Net Suite or similar ERP platforms
• Strong Microsoft Excel skills, including data entry, reconciliations, and basic formulas
• Excellent attention to detail with a high level of accuracy
• Strong organizational, multitasking, and time-management skills

• Ability to manage high-volume invoice processing in a fast-paced environment
• Strong analytical and problem-solving abilities
• Excellent verbal and written communication skills
• Strong interpersonal skills with the ability to work effectively with vendors and internal departments
• Team-oriented mindset with a willingness to collaborate and support others
• Ability to work independently, prioritize tasks, and meet deadlines