Accounting Manager

Company Description

Food Mix Marketing Communications is a full-service marketing communications firm with over three decades of specialized food and beverage marketing expertise. The team is made up of passionate food and marketing professionals who focus on both business-to-business and business-to-consumer clients. Food Mix integrates research, brand strategy, creative services, communications, and sales support programs to build strong brands and compelling brand stories.

The agency is dedicated to helping clients create lasting Brand Love in today’s evolving food culture. For more information, please visit

The Accounting Manager is responsible for overseeing the financial health and day-to-day accounting operations of the agency while supporting key administrative and human resources functions. This hands-on role manages accounting, financial reporting, budgeting, payroll, employee benefits administration, insurance, and compliance. As a trusted business partner to agency leadership, the Accounting Manager provides financial insight while ensuring employees receive excellent support throughout their employment lifecycle.

• Manage all day-to-day accounting functions including General Ledger, Accounts Payable, Accounts Receivable, bank reconciliations, and month-end close.
• Prepare monthly, quarterly, and annual financial statements.
• Monitor agency cash flow and maintain accurate financial forecasting.
• Assist leadership with budgeting, financial planning, and profitability analysis.
• Track agency utilization, overhead, and project profitability as needed.
• Coordinate annual financial audits and tax preparation with outside CPA firms.

• Oversee client invoicing and revenue recognition with knowledge of Clients & Profits
• Monitor collections and aging reports.
• Work with account teams to resolve billing issues.
• Manage vendor payments and maintain positive vendor relationships.

• Process bi-monthly payroll and ensure compliance with federal, state, and local regulations.
• Maintain payroll records and employee compensation information.
• Coordinate year-end payroll reporting including W-2s and tax filings.

• Administer all employee benefit programs including:
• Life and disability insurance
• Simple IRA plan
• Flexible Spending/FSA programs
• Serve as the primary liaison with benefits brokers and insurance providers.
• Process benefit enrollments, changes, and terminations.
• Educate employees on benefit offerings and answer benefit-related questions.
• Monitor benefit invoices and reconcile monthly benefit billing.
• Assist leadership in evaluating benefit offerings and annual renewals.

• Coordinate employee onboarding and offboarding from an administrative perspective.
• Prepare employment paperwork and maintain confidential personnel files.
• Maintain PTO tracking and employee records.
• Assist with HR compliance documentation.
• Coordinate workers' compensation and unemployment claims.

• Coordinate agency business insurance policies including:
• General Liability
• Professional Liability (E&O)
• Property Insurance
• Workers' Compensation
• Manage renewals and certificates of insurance.

• Ensure compliance with accounting standards and employment regulations.
• Maintain financial controls and internal processes.
• Assist with state registrations, annual reports, licenses, and business filings.

• Recommend process improvements that increase efficiency.
• Assist agency leadership with operational reporting and KPI tracking.
• Support financial software systems.

• Bachelor's degree in Accounting, Finance, or Business Administration.
• CPA designation is preferred but not required.

• 8+ years of progressive accounting experience.
• Experience in a marketing, advertising, professional services, or service agency environment preferred.
• Experience administering employee benefits and payroll strongly preferred.