Accounts Payable Assistant

At Trans Chicago Truck Group, we keep the trucks and people that power our economy rolling. We're a full-service commercial truck dealership representing Freightliner and Western Star by providing sales, service, and parts for the trucks that keep goods on the road. We're a family-owned, fast-growing dealership group that values curiosity, teamwork, and growth. If you're the kind of person who likes to learn by doing and see the impact of your work every day, you've found the right spot.

We are looking for a Accounts Payable Assistant to join our accounting team. This role is essential in ensuring the accurate and timely processing of invoices across our multiple dealership locations while also providing support at our front desk as a receptionist. This role is onsite at our Elmhurst dealership location.

Essential Functions & Responsibilities:

• Review all invoices for appropriate documentation and approval prior to payment
• Respond to vendor inquiries, reconcile statements, and resolve discrepancies
• Support annual 1099 filing and year-end audits as needed
• Assist with posting journal entries
• Maintain accurate files per company policy and accounting standards
• Manage multi-line phone system; answer, screen, and route calls appropriately
• Greet and direct internal and external visitors
• Support month-end close process
• Process USPS and inter-company mail
• Provide general assistance with HR administrative tasks as needed, such as interview scheduling or onboarding
• Order office supplies and coordinates office equipment maintenance when needed
• Assist the accounting team and other departments with projects and duties as assigned

Education and/or required experience:

• High school diploma, GED, or equivalent required
• 2-3 years in office administrator, accounting support or similar
• Experience with accounts payable processes
• Proficient in MS Office (Excel, Word, Outlook, & PowerPoint)
• Strong attention to detail with numbers and data
• Able to communicate professionally in person, on the phone, and over email

Compensation & Benefits:

• Compensation: $22-$27/hr hourly rate will be determined based on experience, competencies, certifications and education.
• Benefits:
  • Medical Insurance
  • Vision Insurance
  • Dental Insurance
  • Life and AD&D Insurance
  • Disability Insurance
  • Flexible Spending Account (FSA)
  • 401(k) with company match
  • Paid Time Off (PTO)
  • Paid Sick Time
  • Paid Holidays
  • Additional voluntary benefits:
    We also offer a variety of other benefits including an Employee Assistance Program (EAP), Accident Coverage, Critical Illness, Cancer Insurance, Pet Insurance, and Identity Theft Insurance

Trans Chicago Truck Group is committed to a diverse and inclusive workplace. Trans Chicago is an equal opportunity employer and does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.