Administrative Assistant

About the Role

Aston Carter is partnering with a well-established environmental services company in Elmhurst to hire an Administrative Assistant. This role is ideal for someone who is organized, detail-oriented, and enjoys supporting day-to-day office operations in a fast-paced environment.

You'll play a key role in keeping the office running smoothly-handling document preparation, managing files, supporting internal teams, and serving as a welcoming point of contact for clients and visitors.

Key Responsibilities

+ Edit and format documents including letters, reports, and presentations (Microsoft Office, Adobe Acrobat)

+ Scan and compile documents into finalized electronic files using standardized formats

+ Prepare and paginate reports (including testing and CEMS reports)

+ Answer and route incoming calls; screen and redirect inquiries appropriately

+ Greet visitors and provide a professional, welcoming front desk experience

+ Manage incoming/outgoing mail, deliveries, and faxes

+ Coordinate office logistics including ordering supplies and supporting meetings (set-up/tear-down for lunches, etc.)

+ Maintain shared office equipment (projectors, cameras, battery charging)

Qualifications

+ 6+ months of office experience (Administrative Assistant, Receptionist, Customer Service, etc.)

+ Proficiency in Microsoft Office; experience with Adobe Acrobat preferred

+ Strong organizational and multitasking abilities

+ Excellent communication and interpersonal skills

+ Associate degree required;
Bachelor's degree preferred

Why This Role

+ Opportunity to join a stable, growing environmental services organization

+ Hands-on, team-oriented environment

+ Strong exposure to office operations and cross-functional support

Job Type & Location

This is a Contract to Hire position based out of Elmhurst, IL.

Pay and Benefits

The pay range for this position is $22.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:  - Medical, dental & vision
- Critical Illness, Accident, and Hospital  - 401(k) Retirement Plan
- Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)  - Short and long-term disability
- Health Spending Account (HSA)  - Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Elmhurst,IL.

Final date to receive applications

This position is anticipated to close on Jun 29, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter (%20astoncarter)  for other accommodation options.

San Francisco Fair Chance Ordinance:
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):
We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.