Department Support Assistant III - Surgical Services

Hourly Pay Range

$21.08 - $31.62 – the hourly pay rate offered is determined by a candidate's expertise and years of experience, among other factors.

• Position:
  Administrative Assistant III
• Location:
  
  Primarily at Elmhurst Hospital, light travel to other hospitals for meetings/events
• Full Time/Part Time: 40 hours per week
• Hours:
  
  7:30am – 4:00pm; hours may flex based on department needs
• Required Travel:
  Light travel to other Endeavor Hospitals for special events / meetings.

• License: N/A
• Education:
  
  High School diploma required, Bachelor Degree preferred
• Certification: N/A
• Experience:
  
  3-5 years of experience
• Skills:
  
  Typing, Virtual Meeting Media Platforms, Microsoft Excel, Word, PowerPoint, and Outlook

The Department Support Assistant III will provide advanced administrative support to the executive and senior management of the Surgical Services team at Endeavor Health. This role requires a high level of professionalism, discretion, and the ability to handle complex tasks in a dynamic healthcare environment. This role will report to, and support the system Vice President, Surgical Services & Anesthesia.

Overall responsibility for supporting ongoing business operations for the department includes maintaining communications, organizing and completing department tasks, and supporting program coordination.

• Serve as the primary point of contact for the service line executives (Directors), managing schedules, correspondence, and communications.
• Coordinate and manage appointments, meetings, and conference calls, ensuring the efficient use of their time.
• Draft, edit, and proofread executive‑level emails, memos, reports, and other documents.
• Ensure all communication is professional and reflects the executive team's voice and objectives.
• Maintain and update documents, records, and databases with the utmost accuracy and adherence to healthcare regulations.
• Generate and compile reports, data analyses, and presentations for executive decision‑making.
• Collaborate with executives on special projects and strategic initiatives, conducting research, data analysis, and presenting findings.
• Process invoices, monitor spending, and reconcile financial statements for the executive team.
• Oversee office operations and supplies, ensuring smooth day‑to‑day functioning.
• Assist in the onboarding of new administrative team members and contribute to their training.
• Handle sensitive and confidential information with the utmost discretion and professionalism.