Office Office Administrator - Elmhurst

## Area Office Administrator I
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* Summary:

** This position provides administrative support, enabling the Young Life field ministry area office to function an organized and efficient manner.

** Essential Duties:**  - Written and Verbal Communication
- Answer correspondence, do filing and prepare mailings.  - Answer phones.  - Respond to voicemail, e-mail and phone calls in a timely and professional manner.  - Gather articles, pictures, layout, production, mail, etc. for newsletter from area staff.  - Create club/event postcards, flyers, and/or maps.  - Send prayer e-mails and monthly updates.  - Send personal support mailings.  - Create and maintain area M-Site.  

- Send thank-you letters to donors.  - Interact with area office assistant, area directors, area committee, volunteer team leaders and leaders with area.
- Administration
- Process and track donations.  - Maintain donor and leader databases, ensuring that leader forms, driver questionnaires and criminal background checks are up-to-date.  - Manage monthly expenses and budgets, including area bank account records, FDT, area and staff expense reports.  - Accounting: pay bills, submit bank account records/purchase card expenses and donations and make copies, evaluate financial monthly status and update FDT each month.

5.Maintain contact databases including the following:  - Update area donor database on a regular basis.  - Enter club card data into kid database.  - Update parent database.  - Maintain newsletter recipient list.  - Create and maintain banquet invitation list.  - Update contact in Palm/Outlook.  - Update e-mail distribution lists: club kids, campaigners, committee, leaders and prayer partners.  
6.Human Resource for Regional Administrators
- Track and report vacation, sick and personal days for eligible area staff.  - Submit timesheets for hourly staff.  - Complete Personnel Action Requests and required documents to hire or terminate area staff and forward to region for approval.

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* C.Event Administration
** 1.Coordinate area meetings, including:  - Area Staff Meetings
- Area leadership meetings
- Area committee meetings  
2.Camp
- Track participation, payments, health forms and how much each kid has earned in fundraisers.  - Send letters to parents about camp sign-ups, itineraries and health forms.  - Responsible for fundraiser marketing.  - Construct and distribute camp brochures.  - Communicate with camp regarding camp contracts, R2 deposits, A-forms, housing request forms and 10-day call-ins.  3.Banquet/Golf Marathon/Auction
- Create invitations, banquet sponsor packet, table host packet, banquet program and donor cards.  - Track guest list, table sponsors, RSVP list and donations received from banquet.  - Coordinate with table hosts about their invitation lists.  - Mail invitations.  - Send thank you notes to banquet donors.  - Track table sponsors.

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* D.Training
** Provide training to area office assistant, area directors, area committee, volunteer team leaders and leaders with various items, processes and applications related to field administration.

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* Working Conditions:

** Office Environment      
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* Education:

**  - High school education or its equivalent.  - Associates degree preferred.  - Ongoing education encouraged.

** Experience Required For The Job:**  - Previous administrative assistant experience preferred.  - Ability to type 55 to 60 words per minute with few errors.  - Proficiency in Microsoft Office Suite (which includes Word, Excel, Outlook and PowerPoint).  - Strong organizational skills with attention to detail and processes with the capability of handling concurrent tasks and constant interruptions.  - Good grammar skills and strong written and verbal communication skills.  

- Ability to maintain confidentiality.  - Basic accounting skills.  - Detail oriented multi-tasking ability.  - Proven relational skills with both kids and adults.  - Initiative with developing processes/systems around events – data organization and maintenance.  - Great customer service skills.

** Job Specific

Working Conditions:

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* * This position is for 10–20 hours per week at an hourly rate of $16.60.
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