Project Coordinator, Interior Branding

Overview

This position will be onsite full-time in our Elmhurst, IL office.

There’s never been a better time to join Stratus!

As the market leader in brand implementation and maintenance, we help the world’s most recognized brands show up consistently everywhere they operate. From exterior signage and interior branding to site refreshes, digital signage, and ongoing repair and maintenance, we bring brands to life where it matters most. Our work extends far beyond installation we become a long-term partner in helping brands succeed.

At Stratus, every employee plays a direct role in that impact. We operate with a strong commitment to customer service, a focus on execution, and a bias for action. If you're looking for a place where your contributions are visible, your growth is supported, and your work makes a real difference, you’ll find it here.

The Opportunity:

The Project Coordinator, Interior Branding supports the successful delivery of branded environment projects by helping keep schedules, documentation, vendor activity, and project communications organized from planning through closeout. Working closely with Project Management, Account Management, Design, field partners, and Accounting, this role helps ensure customer requirements, milestones, approvals, and deliverables are tracked and completed across multiple locations. The Project Coordinator plays an important support role in keeping projects moving, information accurate, and internal and external partners aligned throughout the project lifecycle.

• Support Project Management and Account Management in coordinating awarded projects in accordance with customer guidelines, established milestones, and approved budgets.
• Coordinate with Stratus vendors and field partners to gather project updates, schedule surveys and installation activity, and communicate site-specific requirements.
• Track project schedules, milestones, approvals, deliverables, and action items across multiple locations, escalating delays or issues to the appropriate project lead.
• Obtain and organize preliminary surveys, floor plans, brand books, mockups, and other project documentation needed to support design development and customer approvals.
• Assist with routing artwork, fixture locations, and other project details for review and approval, while maintaining accurate records of decisions and changes.
• Maintain timely and accurate project information in client portals, reporting tools, and Stratus systems, including completion photos and closeout documentation.
• Support clear communication among customers, Project Management, field partners, Design, Production, and other internal teams by providing updates and following through on outstanding items.
• Compile project closeout and invoicing information and coordinate with Accounting to help ensure completed work is documented and ready for billing.

• 1-3 years of experience in project coordination, project support, customer service, or a related role preferred; experience in signage, interior branding, retail environments, or multi-site programs is a plus.
• Strong verbal and written communication skills with the ability to coordinate effectively across internal teams, customers, and external partners.
• Excellent organization and attention to detail, with the ability to manage multiple projects, deadlines, and changing priorities at the same time.
• Ability to read and understand basic floor plans, project documentation, and customer requirements.
• Proficiency with Microsoft Office products, including Outlook, Excel, and Word; comfort learning project tracking, ERP, and client portal systems.
• Ability to follow established project schedules, budgets, processes, and customer standards while identifying and…