Executive Assistant

Executive Assistant

We are looking for an experienced Executive Assistant to provide high-level support to executive leadership within a well-established organization in the Southern Tier of New York. This role will serve as a key partner to the President & CEO, coordinating business activities, managing priorities, and ensuring effective communication and organization across a variety of initiatives. The ideal candidate will be a proactive, organized, and detail-oriented professional with the ability to anticipate needs, exercise sound judgment, and provide seamless executive support.

Responsibilities:

• Provide comprehensive administrative support to the President & CEO, including calendar management, scheduling, meeting coordination, and correspondence
• Assist with preparation and organization of executive meetings, including agendas, materials, and follow-up communication.
• Prepare, edit, and organize internal and external communications, presentations, reports, and business documents
• Arrange business travel, including itineraries, accommodations, and transportation, while anticipating scheduling needs and changes.
• Maintain organized physical and electronic filing systems so records, documents, and reference materials remain accurate and accessible.
• Partner with external marketing and communications partners to help coordinate promotional content, newsletters, press announcements, and website updates.
• Track and support a range of administrative and special projects, ensuring deadlines are met and details are handled efficiently.
• Serve as a reliable point of contact for executive matters, working closely with internal stakeholders, clients, vendors, and external partners.
• Exercise discretion and sound judgment when handling confidential information while identifying opportunities to improve processes, organization, and overall administrative efficiency.