Administrative Assistant; Temporary

The Administrative Assistant performs a variety of clerical and administrative duties to support the office’s daily operations while providing excellent customer service to clients, staff, donors, and visitors. We are seeking a highly organized, dependable, and technology-savvy individual who is comfortable managing multiple tasks, learning new systems, and adapting to the evolving needs of a small nonprofit organization.

This position is an initial three-month temporary assignment. At the conclusion of the temporary period, there may be an opportunity for continued employment in a part-time or full-time capacity based on organizational needs, performance, and mutual fit.

Responsibilities

• Prepare correspondence, reports, letters, and other documents.
• Greet and assist clients and visitors in a professional, welcoming, and compassionate manner.
• Answer and direct incoming telephone calls and take messages.
• Maintain office files, records, and patient filing systems.
• Coordinate staff meetings, including scheduling and documenting meeting minutes as needed
• Monitor office supply inventory and place orders.
• Prepare donor acknowledgment and IRS-compliant thank-you letters.
• Assist with data entry and maintain accurate electronic and paper records.
• Assist with mailings, fundraising projects, and other administrative tasks.
• Use and troubleshoot basic office technology, including computers, printers, Microsoft Office, internet connectivity, and other office equipment, escalating more complex issues to IT when necessary.
• Maintain confidentiality when handling client, donor, and organizational information.
• Perform other administrative duties as assigned.

Benefits may become available if the position transitions to regular employment, in accordance with BEST policies and eligibility requirements.