Administrative Assistant
Job in
Elmont, Nassau County, New York, 11003, USA
Listed on 2026-08-05
Listing for:
Rigid Security
Full Time
position Listed on 2026-08-05
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Bookkeeper/ Accounting Clerk -
Accounting
Office Administrator/ Coordinator, Bookkeeper/ Accounting Clerk
Job Description & How to Apply Below
Responsibilities
- Manage Accounts Receivable & Accounts Payable (invoicing, payment tracking, vendor bills)
- Maintain accurate records in Quick Books (required)
- Support customer communications: emails, inquiries, follow-ups, and basic scheduling
- Document projects, service calls, and internal business processes
- Order office and project supplies; coordinate with vendors as needed
- Organize job folders, proposals, service reports, and closeout documentation
- Track open invoices, POs, and job/admin tasks to ensure follow-through
Requirements
- Quick Books bookkeeping knowledge (must-have)
- Strong organization, follow-up, and communication skills
- Comfortable with Google Workspace / Microsoft Office (email, documents, spreadsheets)
- Ability to handle confidential information professionally
Nice to Have
- Experience in security, low-voltage, construction, or service-based operations
- Familiarity with purchase orders, vendor portals, and inventory tracking
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