Secretary to Middle School Principal

Secretary - Office of the Middle School Principal

Anticipated

Start Date:

September 1, 2026

Under the direct supervision of the MS Principal, the Secretary is to provide clerical, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees.

• Have obtained a high school diploma or equivalent.
• Have experience in a school district.
• Have excellent integrity and demonstrate good moral character.
• Exhibit a personality that demonstrates interpersonal skills to relate well with students, staff, administration, parents and the community.
• Demonstrate the ability to read, write, speak, understand and/or communicate in English sufficiently to perform the duties of this position.
• Demonstrate the ability to use electronic equipment for work processing, data management, information retrieval, visual presentations, and telecommunications.
• Provide proof of U.S. citizenship or legal resident alien status by completing Federal Form 1-9 in compliance with the Immigration Reform and Control Act of 1986.
• Provide evidence that a criminal record history check has been conducted and clearance has been given by the Department of Education. During the initial six month period provide a sworn statement that the individual has not been convicted of a crime or a disorderly persons offense in accordance with 18A:6-7.1.
• Provide evidence that health is adequate to fulfill the job functions and responsibilities with reasonable accommodation pursuant to 42 U.S.C. 12101 and in accordance with N.J.A.C. 6:3-4A.4.
• Pass the state required Mantoux Intradermal Tuberculin Test as required by N.J.A.C. 6:3-4A.4.
• Meet such alternatives to the above qualifications as the Superintendent may deem appropriate, acceptable and legal.

• Work 10 months a year.
• Salary, benefits, leave time and conditions as negotiated by EPEA contract.
• Conditions established by laws and codes of the State, and policies, rules, and regulations established by the Board of Education (N.J.S.A. 18A:27-4 et. seq.).

• Coordinate and set meetings and appointments.
• Attend meetings and take necessary notes and minutes.
• Take and transcribe notes and prepare correspondence and reports.
• Prepare items to be presented to the board of education if deemed necessary.
• Maintain confidential correspondence and report files.
• Distribute information to district employees and the general public.
• Communicate directly with employees and members of the general public by telephone or correspondence.
• Use computer and/or all electronic equipment and school software programs to fulfill job functions, including student data.
• Assists in all correspondence and reports emanating from the building central office.
• Assists, logs in and directs visitors to the schools. Schedules appointments including meetings and job interviews in a manner that protects confidentiality of visitors and applicants.
• Assists in the assignment and work of substitute teachers and daily teacher coverage.
• Acts as a liaison between the building central office in screening and routing inquiries and requests.
• Will assist in maintaining up to date information that is located on the building website. Upon direction by the principal will review teacher website information to ensure up-to-date information is posted.
• High School secretaries will complete the attendance procedures through Realtime, as directed by building administration.
• Display the highest ethical and professional behavior in working with students, parents, school personnel and outside agencies associated with the school.
• Serve as a role model for staff in demonstrating a positive attitude, appropriate attire and grooming and an effective work ethic.
• Participate in appropriate in-service and workshop programs and attend any required meetings.
• Protect confidentiality of records and information about staff, and use discretion when sharing any such information within legal confines.
• Perform any duties and responsibilities that are within the scope of employment, as assigned by the building principal, and not otherwise prohibited by law or regulation.