Executive Assistant
Listed on 2026-08-21
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Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Virtual Assistant/ Remote Admin, Administrative Management
Executive Assistant — Luxury Automotive Customization
Position:
Executive Assistant
Location:
Remote (US-based preferred — Eastern Time zone required)
Employment Type:
1099 Independent Contractor
Schedule:
Monday–Saturday, 9:00 AM – 6:00 PM ET
Compensation: $70,000 – $85,000/year + performance-based bonuses
About The Role
A fast-growing, high-end company is looking for a sharp, proactive Executive Assistant to support the CEO directly. The business operates in a dynamic, client-facing environment and is in a strong growth phase with expansion plans underway. The team currently includes 20+ employees across in-person and remote functions.
This is a newly created role. The CEO currently manages most operations, marketing oversight, and team coordination personally — and needs a right-hand person to take ownership of day-to-day operations so he can focus on growth and strategic priorities.
You'll be the bridge between the CEO and the team: managing communication, tracking projects, overseeing a remote team, and ensuring nothing falls through the cracks. If you thrive in fast-paced environments, love creating order from chaos, and can operate independently — this role is for you.
Key Responsibilities
Calendar & Communication Management
• Own and manage the CEO's calendar, schedule, and priorities
• Handle inbox management with a zero-inbox approach
• Draft and manage correspondence, client updates, and follow-ups
• Prepare briefing notes and agendas for meetings
Team & Operations Oversight
• Oversee a remote team of 5–6 members (marketing, social media, outreach)
• Collect, compare, and summarize team performance reports
• Act as the gatekeeper and liaison between the CEO and the team
• Ensure deadlines, milestones, and deliverables stay on track
Process & Systems Building
• Create and implement SOPs, workflows, and organizational systems
• Identify inefficiencies and proactively recommend improvements
• Bring structure and accountability to a growing organization
Administrative & Financial Support
• Manage travel arrangements and logistics
• Handle expenses reporting, contract preparation, and financial admin tasks
• Support budget planning and financial coordination
• Coordinate event logistics as needed (future growth area)
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