Finance and Administration Chief of Staff

Finance and Administration Chief of Staff

Location: Elon University Campus

Position Summary

The Chief of Staff (COS) is a critical leadership role responsible for ensuring the efficient and effective operation of the CFO's Office. Acting as a trusted confidant and strategic partner, the COS translates the CFO's vision into actionable goals, manages critical campus-wide projects, and serves as an independent advisor. This role requires extraordinary judgment, political acumen, and the ability to navigate complex administrative environments.

The COS will support initiatives for the AVP for Finance and Administration, work collaboratively with the F&A Leadership Team, and stakeholders across the campuses.

Elon University is an internationally acclaimed institution that fosters a thriving community. Employees enjoy a generous and comprehensive benefits package that includes:

• 28 annual days off, including holidays and vacation.
• Immediate tuition remission for undergraduate courses.
• Tuition remission for approved graduate-level courses after 12 months of employment.
• Retirement plan with an 8 percent contribution from the university.
• Immediate eligibility for health, dental and vision insurance, along with free acute care and lab services at the onsite Health & Wellness Clinic.
• Free use of campus fitness facilities.
• Free admission to musical and theater performances, guest speakers, religious and ethnic observances, recitals, art exhibitions, entertainment and our Division I Phoenix athletics.
• Eligibility for tuition remission at Elon for spouses, qualifying domestic partners and dependents beginning at two years of service, and participation in the Tuition Exchange program.

Elon values and celebrates diverse backgrounds, cultures, experiences and perspectives. As an equal opportunity employer, Elon’s principles of diversity extend to race and gender identity, age, disability status, veteran status, sexual orientation, religion and other aspects of one’s identity.

Bachelor's degree and a minimum of five years’ experience in executive management support.

Advanced degrees such as an MBA or Master of Public Administration (MPA) with professional experience, and prior experience in higher education supporting senior executives.

• Familiarity with software including Microsoft Word, Excel, PowerPoint, One Drive, and Teams.
• Strict confidentiality with sensitivity to critical information.
• Highly organized, detail oriented, and adaptable to the CFO’s schedule.
• Strong interpersonal skills, ability to respond to constructive feedback, and flexibility with hours as required.

• Administrative Responsibilities
  • Provide support to the CFO and associate vice presidents.
  • Draft, edit, and maintain correspondence including briefing materials, emails, memos, PowerPoint presentations, etc.
  • Manage calendar and time for the CFO and AVP for Finance including meetings, appointments, speaking engagements, travel arrangements, etc.
  • Interact professionally with senior staff members, their teams, and other internal university stakeholders as well as external stakeholders.
  • Communicate with Board of Trustee members occasionally, assist with writing and compiling fall and spring institutional and divisional priority reports, planning committee meetings, and division all-hands communication meeting.
  • Accompany CFO to meetings or events when needed to support workflow.
• Office Management
  • Manage office flow, welcome and assist all visitors and guests.
  • Triage phone calls as needed.
  • Maintain accurate distribution lists.
  • Recruit, train, and supervise student work study assistants and office program assistants.
• Event Planning
  • Plan and schedule in conjunction with members of the Finance and Administration leadership team the annual communication meetings, retreats, speaking engagements, and conferences.
  • Responsible for scheduling weekly leadership meetings and necessary logistics such as creation of agendas and room reservations; work with campus colleagues to coordinate and record minutes.
  • Contribute to university-wide events as needed.
  • Some responsibilities after-hours on weekdays and weekends are expected.
• Inclusive Community Building
  • Demonstrate an understanding and engagement with Elon's commitment to relationships, mentoring and collaboration in a close-knit residential community.
  • Build connections through campus activities such as College Coffee, Numen Lumen, campus cultural events, athletic events, continuing education, professional development opportunities and trainings, employee resource groups and other university-sponsored activities.