Academic Affairs Personnel and Data Coordinator

Academic Affairs Personnel and Data Coordinator

Location: Elon University Campus

Title: Academic Affairs Personnel and Data Coordinator

Position Type: Staff Full‑Time

Days Per Week: Monday - Friday

Hours Per Week: 40

VP Area: Office of the Provost and Academic Affairs

Department: Provost

Location: Elon Main Campus

The Academic Affairs Personnel and Data Coordinator serves as a central resource for adjunct faculty hiring, data systems management and the course evaluation process. This role is responsible for overseeing hiring procedures, maintaining records and data systems, and assisting with academic personnel functions such as promotion and tenure and administering student evaluations. The position supports the provost office in aligning administrative practices with institutional policy, union agreement, and operational accuracy.

• 28 annual days off, including holidays and vacation.
• Immediate tuition remission for undergraduate courses.
• Tuition remission for approved graduate‑level courses after 12 months of employment.
• Retirement plan with an 8 percent contribution from the university.
• Immediate eligibility for health, dental and vision insurance, along with free acute care and lab services at our onsite Health & Wellness Clinic.
• Free use of campus fitness facilities.
• Free admission to musical and theater performances, guest speakers, religious and ethnic observances, recitals, art exhibitions, entertainment and our Division I Phoenix athletics.
• Eligibility for tuition remission at Elon for spouses, qualifying domestic partners and dependents begins at two years of service.
• After two years of employment, eligibility begins for participation in the Tuition Exchange, a national scholarship exchange program that enables dependents to enroll in nationally recognized partner colleges and universities.

Employees at Elon enjoy a generous and comprehensive benefits package and a vibrant community. Elon’s campus is surrounded by historic oak trees and offers cultural events, outdoor activities, and proximity to major cities.

Elon values and celebrates the diverse backgrounds, cultures, experiences and perspectives of our community members. As an equal opportunity employer, Elon's principles of diversity extend to race, gender identity, age, disability status, veteran status, sexual orientation, religion, and other aspects of one's identity. At Elon, our employees respect human differences, passion for lifelong learning, emphasis on personal integrity and an ethic of service.

A degree in a related field and a minimum of five years' experience in a university or HR setting.

Excellent critical and innovative thinking and technical acumen to address moderately complex issues.

• Course Evaluation and Feedback Management
  • Assisting the assistant provost for academic excellence and integrity by administering the Student Perceptions of Teaching (SPoTs) process using Explorance Blue software.
  • Ensure timely collection, tracking, and reporting of faculty evaluation data.
  • Serve as point of contact for any questions pertaining to Explorance Blue, including but not limited to, how to obtain copies of previously administered SPoTS or add a professor specific question.
  • Work with IT to ensure SPoTS data gets uploaded into E-Docs as required by the faculty handbook.
• Adjunct Faculty Hiring
  • Serve as the primary contact for part‑time faculty hiring and personnel records for designated college/schools.
  • Prepare, process, and track all part‑time faculty hires, for designated college/schools ensuring proper documentation and compliance (e.g., credentials, faculty codes, employee IDs, salary, etc.).
  • Ensure consistent and accurate implementation of applicable hiring processes in collaboration with academic units and HR.
• Academic Personnel Review and Evaluation Support
  • Assist the academic affairs chief of staff and the provost with the promotion and tenure process by verifying eligibility data, communication around eligibility, administrative tasks related to file sharing and drafting decision notifications.
  • Provide data management…