Program Assistant Department of Physician Assistant Studies - Elon

Program Assistant for the Department of Physician Assistant Studies – Elon

Location: Elon University Campus

Title: Program Assistant for the Department of Physician Assistant Studies – Elon

Position Type: Staff Full-Time

Days Per Week: Monday – Friday

Hours Per Week: 40

VP Area: Office of the Provost and Academic Affairs

Department: School of Health Sciences

Position Summary: The Program Assistant for the Department of PA Studies provides support to faculty, staff, and students and is responsible for the day‑to‑day operations of the Department of Physician Assistant Studies at Elon.

Associate degree (A.A.) or equivalent from a two‑year college or technical school; or six months to one year of related experience and/or training; or an equivalent combination of education and experience.

Bachelor’s degree preferred.

• Proficiency with Microsoft Outlook, Word, and experience with Excel
• Strong interpersonal skills
• Strong verbal and written communication skills
• Time management
• Self‑direction

2 years of administrative support experience

• Utilize exceptional organizational, interpersonal, and customer service skills via phone, email, and in‑person contact, including communication with prospective students, current students, faculty, adjunct faculty, guest lecturers, alumni, and community partners. Provide professional communications, direct concerns to the correct party (e.g., program director, registrar, financial aid), follow FERPA guidelines, verify mailing addresses and certified letters, and give timely feedback to the program director, faculty, and staff.
• Perform daily operations of the DPAS office and physical spaces, including presence during student hours, placing physical plant work requests, providing assistance to the department chair and faculty, submitting fix‑its, and handling IT requests for faculty devices and classroom support.
• Track and manage the department budget, ensuring accurate account allocation, maintaining expenditure records, soliciting course budgets, securing contracts for adjunct instructors and guest speakers, tracking CME budgets, and preparing and reviewing budget reports quarterly and annually.
• Operationalize department events such as annual orientation, White Coat Ceremony, Graduation Brunch/Luncheon, and program retreats, including securing spaces, coordinating catering, and preparing materials.
• Onboard new learner cohorts, ensuring seamless transition from admissions to cohort activities and maintaining the cohort list serve.
• Perform related duties as assigned within scope of practice.

• 28 annual days off (including holidays and vacation)
• Immediate tuition remission for undergraduate courses
• Tuition remission for approved graduate courses after 12 months of employment
• Retirement plan with an 8% university contribution
• Health, dental, and vision insurance, plus free acute care and lab services at the onsite Health & Wellness Clinic
• Free campus fitness facility use
• Free admission to campus cultural events and Division I athletics
• Spouse and domestic partner tuition remission after two years of service
• Eligibility for the Tuition Exchange program after two years of service

Elon values and celebrates the diverse backgrounds, cultures, experiences, and perspectives of its community members. As an equal‑opportunity employer, Elon respects human differences, promotes lifelong learning, personal integrity, and an ethic of service.