Accounts Payable Specialist

The Accounts Payable Specialist processes financial aid disbursements, student refunds, bookstore charges, and accounts payable transactions to ensure accurate documentation, authorization, and timely payment of valid invoices. This role follows established accounting procedures, supports annual 1099 and OPERS reporting, assists with the annual financial audit, and partners with the Manager of Accounting on financial analysis and transaction processing.

Responsibilities also include reviewing automated refund results, authorizing credit balance refunds, monitoring outstanding checks, responding to student account inquiries, and coordinating re-issues, voids, or cancellations as needed.

• Process student refunds, emergency loan checks, POA refunds, reissued and outstanding checks.
• Contact students regarding uncashed or returned checks and coordinate re-issuance.
• Balance accounts receivable and verify ledgers against system reports.

• Serve as cashier; collect and post payments for student, corporate, and third-party accounts.
• Issue receipts, prepare deposits, and balance cash drawer daily.
• Respond to student account inquiries and process adjustments related to drop/add activity.

• Review and audit payment requests, expense reports, vouchers, and invoices.
• Set up and maintain vendor records; validate required documentation.
• Process emergency student funding within required timelines.

• Maintain supplier records, W-9s, tax classifications, and OPERS acknowledgment forms.
• Post and reconcile transactions within the student accounts receivable subledger and general ledger.
• Compile data for internal, external, and government reporting requirements.

• Prepare batch totals, journal vouchers, and monthly cash receipt adjustments.
• Reconcile discrepancies and maintain documentation for all transactions.
• Review employee expense reports for policy compliance and accuracy.

• Review supplier payments and prepare annual 1099-MISC and 1099-NEC reporting.
• Ensure voucher lines meet government reporting requirements and transmit required year-end filings to the IRS, OPERS, and recipients.