Administrative Assistant

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DMT is a leading late‑stage biotechnology company advancing durable and disease‑targeted therapeutics with potential to transform treatment paradigms for patients. The company’s lead product candidate, 4D-150, is a backbone therapy for retinal vascular diseases, designed to provide multi‑year sustained delivery of anti‑VEGF with a single, safe intravitreal injection. 4D-150 is in Phase 3 development for wet age‑related macular degeneration, with a second indication in diabetic macular edema.

The second product candidate, 4D-710, is the first genetic medicine to demonstrate successful delivery and expression of the CFTR transgene in the lungs of people with cystic fibrosis after aerosol delivery.

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DMT needs a motivated, collaborative, and experienced Administrative Assistant (Contract). The primary function is to provide direct administrative support to senior executives with a strong focus on calendar management, monthly expense reporting, processing financial requisitions, contracting, and other internal business processes as needed. The role reports directly to the Executive Business Partner and is a hybrid position with a minimum of three days onsite per week.

• Direct Support for Senior Executives: manage high‑priority administrative tasks, calendar management, scheduling changes, and multiple incoming requests for meetings aligned with weekly priorities.
• Calendar Management: schedule and edit meetings and appointments, set up Zoom conferences, assign delegate rights, manage bookings for single and recurring meetings, and collaborate with the administrative team to resolve conflicts.
• Meeting Logistics and Planning: book conference rooms, coordinate attendee confirmations, manage room set‑up and catering, and support offsite meetings and employee events—including vendor sourcing, cost analysis, and communication.
• Travel Planning: arrange domestic and international travel, air and ground transportation, hotel reservations, dining, and car rentals. Register for conferences and events while capturing cost savings and ensuring compliance with expense policies.
• Expense Reporting: reconcile monthly expense reports using Nexonia and collect/submit receipts in accordance with 4
  
  DMT policies.
• Contract, Purchasing & Invoice Management: input and process contract and purchase agreements, manage updates through edits to final signatures, and complete required training on Iron Clad contract management and Coupa purchasing software.
• Teamwork & Backup Support: participate in cross‑functional team projects and provide backup support for other administrative team members during PTO or peak periods.
• Other Duties as Assigned: management reserves the right to assign or reassign duties and responsibilities at any time.

• Education:
  
  BA or equivalent relevant work experience.
• Experience:
  
  3‑5 years of administrative experience.
• Skills:
  • Electronic Calendar Management (Outlook, Microsoft 365).
  • Microsoft Office and SharePoint: prepare and edit written communications, contract documents, presentations, spreadsheets, and deploy basic formatting skills.
  • Excellent Communication: written, verbal, listening, and clarity in instructions.
  • Good Judgment & Discretion: maintain confidentiality of all matters.

• Ability to move and lift at least 10 lbs. for catering setup and small shipments.
• Primarily computer use with extended periods of sitting.

Hourly compensation range: $36.00 — $42.00/hr final rate depends on geographical location, relevant experience, skills, and years of experience.

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DMT provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, status as a covered veteran, and any other category protected under applicable federal, state, provincial and local laws.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities