Executive Assistant to Superintendent

Title: Executive Assistant to the Superintendent

Organizational / Labor Relationship: None

Status (FLSA): 12-month position, Exempt, Salaried

Reporting Relationships: Ascending Superintendent; descending - none

Position Summary: Under general direction, serve as Executive Assistant to the Superintendent, performing a wide variety of highly independent, difficult, and complex administrative support services in the office of the Superintendent

Salary: Minimum Annual Salary - $72,000

• Education:
  
  Associate's Degree required;
  Bachelor's Degree preferred.
• Experience:
  
  Significant executive-level administrative experience, preferably in a public sector or educational environment.

• Performs a variety of highly independent and complex administrative support services for the Superintendent's office and maintains confidentiality.
• Ability to organize, plan, and effectively manage job duties and responsibilities in order to complete work in a fast-paced environment.
• Strong organizational skills to manage records, budgets, reports, and minutes in paper and/or electronic form.
• Responds to the needs of community members, students, staff, and the School Board.
• Demonstrates the ability to communicate in a diplomatic and tactful manner with all stakeholders in oral and written formats.
• Effectively and efficiently assists the Superintendent and departments with confidential matters.
• Ability to problem-solve, analyze difficult situations, and adopt an appropriate course of action.
• Maintains current knowledge of regulations, policies, and operational procedures.
• Advanced skills in Microsoft and Google applications and other relevant software, including Board Docs, accounting software, and student information systems.
• Ability to address and support emergency situations within school buildings and the district.

• Prepare and manage confidential correspondence, reports, and presentations in collaboration with other district departments.
• Assist the Superintendent in scheduling meetings, advisory groups, and events as directed.
• Maintain budget for the Superintendent's office and the School Board.
• Conduct research and compile information for the Superintendent.
• Process applications for tuition reimbursement for administrative and professional staff.
• Coordinate all incoming correspondence to the Superintendent's office.
• Serve as the Open Records Officer for the school district.
• Process PDE reports on behalf of the Superintendent, including but not limited to data for the Teacher Information Management System.
• Perform other duties as assigned by the Superintendent.

• Serve as the primary point of contact for the School Board, including managing communications, coordinating activities, and attending district events.
• Prepare and distribute accurate and timely School Board meeting agendas, materials, and meeting minutes.
• Coordinate School Board training and monitor completion of mandatory training.
• Manage conference registration and travel arrangements for the School Board.

• Ability to stand, bend, stoop, sit, lift, reach, communicate (vision, hearing, and speech), carry or convey sufficient weight to safely and effectively carry out functions, duties, and responsibilities.
• Ability to independently ambulate in and around school buildings and office areas.
• Ability to travel to and from assigned work locations without employer support.
• Is able to independently read, write, speak, and comprehend the English language.

This job description may be updated and/or altered at the sole discretion of the employer.

To perform this job successfully, an individual must be able to perform each essential function/duty/responsibility at acceptable standards as set by the employer. In accordance with both state and/or federal law, reasonable accommodations will be considered upon employee request.

EOE