Office Operations Assistant

Compensation: $25-$32 hourly*

Dudek’s journey began in 1980 with a vision to serve Southern California’s water and wastewater agencies.

Location:

Encinitas
Practice/Department: HRS
Work Environment:
Onsite

Today, we are a 100% employee‑owned firm supporting clients nationwide and delivering projects that improve and protect the built and natural environments of communities throughout the United States. Our work has been recognized by leading industry organizations, and we’ve been honored with multiple national Top Workplace Awards.

Our employee‑owners are unified by a singular commitment to supporting projects that address key societal issues, such as the transition to renewable energy, infrastructure hardening and repair, environmental protection, and community resilience.

Learn more about our award‑winning culture
, the benefits and perks of being a Dudekian, and the projects you will have the opportunity to shape.

As an employee‑owner, you embrace accountability, work safely, and collaborate while thinking resourcefully and independently.

Like all Dudekians, you are curious and solution‑oriented
, with the ability to adapt quickly to changes and approach challenges with a spirit of innovation
.

Dudek is seeking a motivated and detail‑oriented office operations assistant (bilingual preferred (English/Spanish)) to join our team in Encinitas, CA. This full‑time, onsite role is critical to the smooth daily operation of the HRS Practice supporting both office and field teams with a wide range of administrative, project coordination, and operational tasks.

The ideal candidate is highly organized, proactive, and committed to delivering exceptional customer service. This position will interact with management, field staff, and corporate employees and will play a key role in maintaining a professional, efficient, and welcoming environment both in the office and in the field.

• Provides a variety of administrative and operational support to the Encinitas and field office.
• Order and maintain inventory of office and project supplies.
• Manage incoming mail and deliveries.
• Answer and direct phone calls, respond to emails.
• Greet visitors and direct them appropriately.
• Coordinate with Facilities to manage fleet and equipment yard tasks.
• Create and edit documents, including letters, memos, spreadsheets, and reports.
• Perform various data entry tasks and ensure accurate record keeping.
• Support ongoing projects and provide backup to other administrative staff and departments, including Safety.
• Provide administrative support for internal events, meetings and celebrations.
• Assist with new hire onboarding.
• Run local errands as needed.
• Help troubleshoot minor IT issues and coordinate with IT support as needed.
• Maintain confidentiality when handling sensitive employee and financial information.
• Assist with timecard entry and expense reporting.
• Assist field staff with requests.
• Perform various data entry tasks and ensure accurate record keeping.
• Assist with maintaining a welcoming and professional environment for all.
• Work overtime hours as needed.
• Perform other duties as assigned.

• High School Diploma or equivalent.
• Minimum 1-3 years of administrative experience in a mid‑sized company.
• Strong attention to detail and problem‑solving skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite.
• Self‑starter with the ability to work independently or collaboratively.
• Demonstrates reliable attendance and punctuality, consistently arrives on time and prepared.
• Experience supporting multiple areas or departments.
• Knowledge of office and facilities management best practices.
• Must possess a valid driver’s license and have active personal automobile liability insurance by the first day of employment.

• Bilingual in English and Spanish.
• BA/BS Degree.
• Experience in the construction or consulting industry.

• Final agreed‑upon compensation will be based on a variety of factors including, but not limited to, an individual’s related experience, education, certifications, skills, and work location.…