Administrative Assistant; Part-Time | On-Site – Encinitas
Job in
Encinitas, San Diego County, California, 92023, USA
Listed on 2026-07-15
Listing for:
A7 Group, Inc.
Part Time
position Listed on 2026-07-15
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Appointment Setter/ Scheduler
Job Description & How to Apply Below
Founded in 2009 by Adam Rohrbaugh, AIA, NCARB
, A7 Group, Inc. is a dynamic architectural consulting firm providing architecture, roofing and waterproofing consulting, construction management, and forensic consultation services. The firm works with developers, homeowners, contractors, insurance firms, educational institutions, and legal professionals to deliver high‑quality, innovative solutions.
We’re seeking a proactive, highly organized Administrative Assistant to support the CEO and leadership team. This role helps manage operations, coordinate client communication, and support project workflows in a fast‑paced environment.
Schedule: Part‑time Monday–Friday, 8:00 AM – 12:00 PM
Location: Fully on‑site in Encinitas, CA
.
- Manage CEO calendar, meetings, and travel
- Maintain client communications and records in Outlook, Monday, and Pipedrive
- Assist with proposals, reports, presentations, and RFP responses
- Research bid opportunities and support client outreach
- Coordinate office operations, events, and supplies
- Support project intake and close‑out processes
- Strong organization, communication, and multitasking skills
- Comfortable with CRM tools (Monday, Pipedrive, or similar)
- Ability to work independently with discretion and initiative
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