Development Coordinator

Description

Position:
Development Coordinator

Status: Regular, Part-Time, Non-Exempt

Hours: 15
-19.5 hours per week, based upon need. Monday-Friday, evenings, weekends, and holidays on occasion. Minimum 3 days on-site.

Coastal Roots Farm is a nonprofit community farm and education center guided by Jewish values. The Farm’s mission is to cultivate healthy, connected communities by integrating sustainable agriculture, food justice, and ancient Jewish wisdom.

The Farm’s impact initiatives include
1) regenerative agriculture,
2) equitable food access,
3) environmental education, and
4) Jewish life. We grow organic food in a climate-smart way, donate the majority of our harvests to those who need it most, inspire youth to be the next generation of environmental stewards, and connect people of all backgrounds to Jewish holidays, values, and traditions through farming and food.

Jewish values guide the Farm’s Jewish values include Adam v’Adamah (Interdependence), Tikkun Olam (Repair), Arevut (Mutual Care), Peleh (Wonder), Kodesh (Sacred Time), which inform our strategy, approach, and priorities.

Coastal Roots Farm is located in Encinitas, CA on approximately 18 acres of land which we recognize as indigenous to the Kumeyaay and Luiseño peoples. Coastal Roots Farm was incubated by the Leichtag Foundation in 2014 and received 501(c)(3) public charity status in 2015.

The Development Coordinator plays a critical role in advancing the organization's philanthropy efforts by ensuring the accuracy, organization, and execution of fundraising operations. This position supports donor stewardship, gift processing, grant administration, fundraising events, and impact reporting while helping the philanthropy team build meaningful relationships with donors and achieve fundraising goals.

The ideal candidate thrives on organization and efficiency and enjoys creating systems that keep fundraising efforts running smoothly. They are a database expert (or excited to become one) who takes pride in maintaining accurate records and exceptional attention to detail. Curious by nature and eager to learn, they understand that strong donor relationships begin with excellent stewardship and reliable data, and they are excited to contribute to a growing culture of philanthropy.

The essential functions include, but are not limited to:

• Maintain and update Virtuous, the donor database, ensuring records are accurate, complete, and secure, as well as Instrumentl, the grants database.
• Prepare timely and accurate donor acknowledgments (letters, emails, online) and stewardship updates as well as write handwritten thank you notes; monitor inventory and reorder as needed.
• Process donations (cash, in-kind, sponsorship, grants, events) and enter them into the CRM.
• Assist in tracking pledges, generating reminders, and follow up on donor communications.
• Work with Director of Philanthropy to assist with Year End and Mid-Year campaigns, including outreach, progress reporting, and stewardship.
• Support with administrative tasks related to fundraising events, in particular the summer Farm-to-Table Dinner Series and quarterly Cultivating Impact Mixers.
• Conduct audit of monthly contribution reports in conjunction with the Director of Finance and Administration.
• Support donor research, prospect tracking, and contact list management.

• Support preparation of grant proposals, reports, and correspondence as requested by the Grants Team.
• Assist with and maintain grant records in Virtuous and Instrumentl.
• Execute relevant research to identify available grant opportunities when requested.

• Support with survey data entry and data qualify as needed.
• Collaborate with marketing, education and food distribution teams to help collect numbers for Quarterly Impact Reports.

• Organize and maintain Philanthropy Department files and data systems.
• Assist with event logistics, registration, sponsorship fulfillment, guest tracking, auction administration, and post-event acknowledgments as needed.
• Participate in team and…