Pupil Services Secretary Job Enfield area,Connecticut USA,Administrative/Clerical

Pupil Services Secretary (12-Month Position)

Pupil Services Office
Enfield Public Schools

Position Type: Union Clerical (12-Month)
Reports To: Director of Pupil Services
Position Summary

Enfield Public Schools is seeking a highly organized and detail-oriented clerical professional to support the operations of the Pupil Services Office. This role is integral to advancing the district's mission by ensuring efficient coordination of student support services, accurate record management, and effective collaboration with internal and external stakeholders.
Key Responsibilities

Maintain and manage confidential student records in compliance with state and federal regulations
Coordinate and organize outplacement processes, including documentation, communication with providers, and monitoring timelines
Support transportation oversight, including coordination of specialized transportation services and troubleshooting issues
Prepare, process, and track billing related to out placements, contracted services, and transportation
Serve as a point of contact for families, staff, and external agencies, providing professional and responsive communication
Preparing materials for case management and review meetings
Develop and manage efficient filing and tracking systems to ensure timely access to information
Utilize district systems and technology platforms to maintain accurate data and generate reports
Perform additional clerical and administrative duties as assigned to support the department's goals
Contractual compliance
Duties set-forth by the Director of Pupil Services

Qualifications

High school diploma or equivalent required; associate's degree or higher preferred
Prior clerical or administrative experience, preferably in an educational or public sector environment
Strong organizational, multitasking, and time-management skills with exceptional attention to detail
Demonstrated ability to handle confidential information with discretion and professionalism
Proficiency in Microsoft Office Suite and data management systems
Excellent written and verbal communication skills
Ability to work both independently and collaboratively in a fast-paced environment

Skills and Competencies

Problem-solving and critical thinking
Customer service orientation
Adaptability and flexibility
Strong interpersonal skills and professionalism

Work Schedule

This is a full-time, 12-month union clerical position with benefits in accordance with the applicable collective bargaining agreement (clerical labor contract here).